North Carolina Agricultural and Technical State University · 4 days ago
Business Services Coordinator
Greensboro, NC
Full-time
Onsite
Mid, Senior Level
$48K/yr - $56K/yr
5+ years expNorth Carolina Agricultural and Technical State University is a public land grant university that enrolls over 14,000 students. The Business Services Coordinator performs various business, fiscal, and administrative functions to support the Civil, Architectural, and Environmental Engineering Department, including managing budgets, overseeing records, and coordinating communications.
EducationHigher EducationUniversities
Responsibilities
Develops and edits written documents and reports of information that spans across functional areas. Provides documentation to explain and support conclusions. Communicates interpretative information that spans across functional areas. Respond to non-routine inquiries
Develops and composes presentation materials and speeches for the Chair in a variety of settings
Anticipates the need to initiate and draft written communication for the Chair’s review
Composes and/or generates correspondence as requested by Chairperson or Directors (e.g., late fees for graduate students, letters to department donors, correspondences to students, etc.)
Proofreads documents for typos, addition errors, correct coding, whereby professionalism and accuracy are primary considerations
Greets all visitors (staff, faculty, administrators, vendors, students, parents, and all department visitors) courteously and as our customer
Offers accurate, current information and responsible for demonstrating an “I care” attitude in all interfaces
Other responsibilities as assigned by the Chair
Manages a variety of business and records functions. Performs research, data collection, analysis of information, and report writing. Interprets policies and procedures to facilitate and ensure the application of sound business practices. Integrates policies and procedures with work units external to the organization
Processes Internal Salary Authorization Forms (ISAFs) for faculty and release-time forms, prepare packages for new hires of faculty and students
Opens and sorts the Chair’s mail; important items should be flagged and the responses planned with Chairperson
Maintains important department information in electronic format
Keeps faculty records up to date, and keeps requests for data from faculty current
Provides annual reports and special reports from time to time
Manages ISAFs, Graduate Contracts, H-1B documents that are submitted by the department
Other responsibilities as assigned by the Chair
Exhibits thorough knowledge of the organization’s accounting and budget procedures. Approves expenditures and manages unit and program budgets comprised of several funding sources. Compiles and summarizes financial data to participate in budget analysis and forecasting
Advises the undergraduate, graduate and laboratory coordinators in fiscal matters such as budget planning, budget analysis, and funding sources in conjunction with the Chairperson
Manages the overall budget for the Chairperson, and reports expenditures and allocation of funds and sources on a regular basis
Makes sure that balances on all lines are utilized and expended before collapse dates each year
Maintains ledgers on special overhead accounts
Monitors and tracks the faculty release funds
Reconciles teaching assistantships, tuition, monthly procurement card accounts
Manages the interaction with faculty, graduate and undergraduate students for departmental resources, scholarships and work study opportunities
Other responsibilities as assigned by the Chair
Assesses and resolves problems that require research and review of policy and procedures. Analyzes moderately complex business operations and financial statements. Makes recommendations for approval
Understands and accurately complies with practices and policies of the Civil, Architectural, and Environmental Engineering Department, the College of Engineering, and the University
Coordinates with other departments within the College of Engineering and other units throughout the University such as, but not limited to, Admissions, Financial Aid, Graduate School, etc
Keeps abreast of University changes regarding hiring, financial assistance, policies, and procedures that have impact on the department
Other duties as assigned by the Department Chair
Coordinates and directs work unit activities. Develops new processes or procedures. Supervises student workers in applying operational policies and procedures
Proactively prevents calendar scheduling conflicts; and anticipates and resolves conflicts competing with the Chair’s schedule and/or priorities
Plans and organizes meetings, conference, retreats, and/or for the department
Assigns tasks to staff consistently with good management ensuring flexibility, capability, and professional growth are considered in assignments
Reviews annual and interim evaluations with staff
Facilitates staff meetings as needed for good office management to include all planning and organization for each monthly departmental meeting
Oversees the assignments of student workers
Ensures each assignment is reviewed with staff for optimum performance
Monitors the results of work assigned to staff
Schedules appointments, documents them, and follow-up as needed
Develops and maintains a professional mentoring rapport with those under the position’s supervision
Coordinates with the faculty for the submission of the Annual Conflict of Interest Statement, the Annual SHRA / EHRA Performance Appraisal, and all other special reports as needed
Prioritizes and schedules work so that all assignments are completed
Works with units external to the department to solve problems with faculty and student pay issues, class schedules, and work assignments
Other duties as assigned by the Chair
Qualification
Required
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience
All degrees must be received from appropriately accredited institutions
5 years or more of administrative experience in higher education
Develops and edits written documents and reports of information that spans across functional areas
Provides documentation to explain and support conclusions
Communicates interpretative information that spans across functional areas
Respond to non-routine inquiries
Develops and composes presentation materials and speeches for the Chair in a variety of settings
Anticipates the need to initiate and draft written communication for the Chair's review
Composes and/or generates correspondence as requested by Chairperson or Directors
Proofreads documents for typos, addition errors, correct coding
Greets all visitors (staff, faculty, administrators, vendors, students, parents, and all department visitors) courteously
Offers accurate, current information and responsible for demonstrating an 'I care' attitude in all interfaces
Manages a variety of business and records functions
Performs research, data collection, analysis of information, and report writing
Interprets policies and procedures to facilitate and ensure the application of sound business practices
Integrates policies and procedures with work units external to the organization
Processes Internal Salary Authorization Forms (ISAFs) for faculty and release-time forms
Opens and sorts the Chair's mail; important items should be flagged
Maintains important department information in electronic format
Keeps faculty records up to date, and keeps requests for data from faculty current
Provides annual reports and special reports from time to time
Manages ISAFs, Graduate Contracts, H-1B documents that are submitted by the department
Exhibits thorough knowledge of the organization's accounting and budget procedures
Approves expenditures and manages unit and program budgets comprised of several funding sources
Compiles and summarizes financial data to participate in budget analysis and forecasting
Advises the undergraduate, graduate and laboratory coordinators in fiscal matters
Manages the overall budget for the Chairperson, and reports expenditures and allocation of funds
Makes sure that balances on all lines are utilized and expended before collapse dates each year
Maintains ledgers on special overhead accounts
Monitors and tracks the faculty release funds
Reconciles teaching assistantships, tuition, monthly procurement card accounts
Assesses and resolves problems that require research and review of policy and procedures
Analyzes moderately complex business operations and financial statements
Makes recommendations for approval
Coordinates and directs work unit activities
Develops new processes or procedures
Supervises student workers in applying operational policies and procedures
Proactively prevents calendar scheduling conflicts
Plans and organizes meetings, conference, retreats, and/or for the department
Assigns tasks to staff consistently with good management
Reviews annual and interim evaluations with staff
Facilitates staff meetings as needed for good office management
Oversees the assignments of student workers
Ensures each assignment is reviewed with staff for optimum performance
Monitors the results of work assigned to staff
Schedules appointments, documents them, and follow-up as needed
Develops and maintains a professional mentoring rapport with those under the position's supervision
Coordinates with the faculty for the submission of the Annual Conflict of Interest Statement
Prioritizes and schedules work so that all assignments are completed
Works with units external to the department to solve problems with faculty and student pay issues
Preferred
Bachelor's degree
Benefits
Accrued Vacation and Sick Leave for Eligible Employees
Community Service Leave
Aetna – State Health Benefits of North Carolina
NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
12 Paid Holidays
Teachers and State Employees Retirement System ( TSERS )
Optional Supplemental Plans – 401k, 403b, 457b and 457
Employee Assistance Program ( EAP )
Campus Recreation Center Discount
University Bookstore Discount
Company
North Carolina Agricultural and Technical State University
North Carolina Agricultural and Technical State University is a public, land-grant, doctoral higher research university.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$67.22MKey Investors
North Carolina Department of Information TechnologyNational Institute of Food and AgricultureNational Institutes of Health
2024-06-18Grant· $0.3M
2024-05-17Grant· $0.6M
2023-09-07Grant· $5.8M
Leadership Team
J
Jinsheng Xu
Associate Professor
Recent News
2025-04-19
Triad Business Journal
2025-03-10
Company data provided by crunchbase