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Amtex Systems Inc · 1 day ago

Secretary

Queens, NY

Full-time

Onsite

Mid Level

4+ years exp

Amtex Systems Inc is seeking a Secretary to provide administrative support to the Director of Operations in fiscal services. The role involves assisting in the production and review of various reports, attending meetings, and ensuring data accuracy in project tracking systems.

CRMInformation TechnologyRoboticsSoftware

Hiring Manager

Kishore Kothapalli

Responsibilities

Lend administrative support to Director, Operations in fiscal services

Assist in the production and review of weekly Workload Reports (WLR)

Assist in the production and review of various monthly and quarterly reports

Attend weekly WLR meetings with A&E

Review as needed for projects active in RFC and Bid & Award

Assist in for all CIP projects active in Construction and Closeout

Review various internal reports and take related action as needed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM

Update PTS upon phase completion and project turnover. This entails thorough review of project documents and entering relevant information into PTS

Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed

Ensure data accuracy in PTS while performing all other tasks (this job requires attention to detail)

Update comments in PTS for various departments

Good Communication

Good analytical skills

Can work independently and in a team setting

Knows Excel, Pivot tables

Gather, review and update information into various client applications

Qualification

ExcelAnalytical skillsAdministrative supportData accuracyClerical experienceCommunicationTeamworkIndependent work

Required

Lend administrative support to Director, Operations in fiscal services

Assist in the production and review of weekly Workload Reports (WLR)

Assist in the production and review of various monthly and quarterly reports

Attend weekly WLR meetings with A&E

Review as needed for projects active in RFC and Bid & Award

Assist in for all CIP projects active in Construction and Closeout

Review various internal reports and take related action as needed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM

Update PTS upon phase completion and project turnover. This entails thorough review of project documents and entering relevant information into PTS

Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed

Ensure data accuracy in PTS while performing all other tasks (this job requires attention to detail)

Update comments in PTS for various departments

Good Communication

Good analytical skills

Can work independently and in a team setting

Knows Excel, Pivot tables

Gather, review and update information into various client applications

HS Diploma/GED

4 years of FT clerical and administrative experience

Company

Amtex Systems Inc

Glassdoor3.9

Amtex Systems was officially started in 1997 by Sunny Pokala with its headquarters in Wall Street, New York, and currently has offices across four continents.

Founded in 1997

New York, New York, USA

1001-5000 employees