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DSV - Global Transport and Logistics · 1 day ago

Business Support Specialist, IT

Iselin, NJ

Full-time

Onsite

Mid Level

$70K/yr - $85K/yr

DSV - Global Transport and Logistics is a leading provider of global solutions within transport and logistics. The Business Support Specialist, IT will provide high-level administrative support to the Regional IT Services team, managing schedules, coordinating meetings, and facilitating efficient execution of priorities.

Freight ServiceInsuranceLogisticsSupply Chain ManagementTransportationWarehousing

Responsibilities

Manage office administration for the Regional IT Services team, ensuring organized workflows and efficient processes

Prepare, review, and format presentations, reports, and documents for leadership and external audiences

Coordinate meetings, events, and workshops, including agendas, logistics, and follow-up actions

Support budget tracking and expense management for the Regional IT Services Team

Assist with internal communications and engagement activities

Qualification

MS Office SuiteProject CoordinationBusiness AdministrationFinance ReportingAnalytical AbilityHigh EnergyCommunicationOrganizational SkillsInterpersonal SkillsFlexibility

Required

Provide high-level administrative support to the Regional Team, ensuring smooth operation of the Regional IT Services leadership office

Manage schedules, coordinate meetings and communications, and facilitate the efficient execution of strategic and operational priorities

Serve as a key liaison between the Regional IT Services Team, internal stakeholders, and external partners

Manage office administration for the Regional IT Services team, ensuring organized workflows and efficient processes

Prepare, review, and format presentations, reports, and documents for leadership and external audiences

Coordinate meetings, events, and workshops, including agendas, logistics, and follow-up actions

Support budget tracking and expense management for the Regional IT Services Team

Assist with internal communications and engagement activities

Excellent communication, networking and interpersonal skills

Highly structured

High energy and service level

Flexibility

Ability to manage cross-functional and cross-area interfaces

Analytical ability to overview complex material and get to the core matter

Organizational skills (prioritize, plan, assign and control)

Experience in administrative routines and general administration

Experience in finance reporting

Experience working with procurement

Experience working with IT Support Organisations

Experience in project coordination

Authority to coordinate logistical arrangements within approved Direct and manage planning, cross regional ADM activities, resource management, and personnel assistance to Regional IT Director budgets

No direct reports, but coordinates activities with other colleagues in the region, cluster Directors, regional support functions, administrative staff, and project teams

Close collaboration with the Head of Regional IT Services, Regional IT leadership team, and business unit leaders

Regular interaction with internal departments, global IT teams, and external stakeholders

Collaborates with facility management, building management, procurement, and compliance teams for site-related initiatives

Diploma or degree in business administration, or related field preferred

Proven experience in a business support role at senior leadership level

Proficiency in MS Office Suite and collaboration tools

Excellent organizational and time management skills

Strong interpersonal and communication abilities

Proactive, adaptable, and able to work under pressure with competing priorities