PROLIM Corporation · 1 day ago
Executive Administrative Assistant
Plano, TX
Contract
Hybrid
Mid Level
3+ years expPROLIM Corporation is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. In this role, you will manage calendars, coordinate travel, and ensure smooth operations across multiple time zones, while thriving in a fast-paced environment.
Information ServicesInformation TechnologySoftware
Responsibilities
Schedule monthly, weekly, and daily conference calls
Reserve conference rooms and arrange catered meals as needed
Coordinate and manage executive calendars, including General/Group Managers
Compile meeting agendas and requisite information for executive meetings
Collaborate with other EAs for committee and department meetings
Meet service level targets for responsiveness (typically, calendar management within 2 hours, urgent requests within 30 minutes)
Arrange domestic and international travel (flights, hotels, ground transportation)
Process expense reports accurately and on time using tools like Chrome River and FCM Travel
Maintain distribution lists and assist with departmental communications
Provide backup coverage for other EAs during absences
Support executives in different U.S. time zones; flexibility for remote/on-site work as needed
Partner with other administrative teams to ensure seamless operations
Use tools such as Outlook, Teams, and phone/text for communication
Complete onboarding within 1 week; fully operational in 3–5 months
Participate in necessary training such as Data Privacy, Antitrust, and quarterly courses via internal learning platform
Support contingency plans for sudden EA departures, sick leave, or technology failures
Adhere to NDA and Data Handling Agreements for sensitive information
Qualification
Required
Bachelor's degree in Business Administration, Communications, or a related field
3–5 years of proven success in executive administrative support and office operations
Experience in communicating and applying company policies and procedures
Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, Word, Outlook, Teams, Chrome River, etc
Continuous Improvement, Respect for People, Standardized Work, Problem Solving
Foster a positive and productive work environment; participate in company activities/events as desired
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Experience of ticketing systems, such as ServiceNow, to submit IT requests
Ability to work independently and collaboratively in a fast-paced environment
Flexibility to support executives across multiple time zones
Commitment to ongoing learning and professional development
Preferred
Japanese language skills for translation support
Company
PROLIM Corporation
PROLIM is a global company focused on product innovation by leveraging IT and PLM Technologies.
501-1000 employees
H1B Sponsorship
PROLIM Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (4)
2022 (5)
2021 (6)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Prabhu Patil
Founder & CEO
Recent News
2025-03-20
24-7 Press Release Newswire
2024-11-20
Company data provided by crunchbase