Florida Atlantic University · 3 months ago
Financial Aid Fiscal & Personnel Operations Coordinator
Boca Raton
Full-time
Onsite
Entry, Mid Level
$62K/yr - $64K/yr
2+ years expFlorida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator. This role oversees personnel administration, manages office resources, coordinates events and meetings, and serves as a key point of contact with clients, vendors, and campus partners.
EducationHigher EducationUniversities
Responsibilities
Supports all administrative functions of the office, including but not limited to preparing Purchase Requisitions, assuring compliance with university policies regarding usage and billing of telephone bills and other communication devices. Coordinates repair and maintenance of equipment, submits Requests for Work Orders, approves and reconciles P-Card purchases, and manages travel reimbursements
Collects and reviews timesheets and processes time input as the main timekeeper
Assists with implementation and updating of procedures for administrative duties
Creates and maintains various departmental calendars, schedules, and databases
Initiates, coordinates, and tracks Financial Aid events, workshops, outreach initiatives, including but not limited to Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School nights, Fund Raising, Service Awareness, and FAU explore
Organizes information for Institutional, State, Federal, Athletic and Veteran Association audits, as well as documents Payroll Certifications, Telephone Bills, and Travel Arrangements as requested for institutional audits
Manages administrative expenses for the department to comply with a planned budget
Analyzes financial data, prepares reports, and forecasts, and provides recommendations for management for strategic decision-making
Oversees Budget Transfers and reconciliation of departmental ledger in Workday
Serves as Financial Aid Fiscal Operations Officer back-up, including the processing of Earned Paid Adjustments for all financial aid programs and R2T4 adjustments
Serves as Financial Aid HR Partner back-up to the Associate Director
Develops and prepares reconciliation reports for state and miscellaneous funds
Perform other job-related duties as assigned
Qualification
Required
Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
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