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Terracon · 1 day ago

Senior Local Office Administrator

League City, TX

Full-time

Onsite

Senior Level

5+ years exp

Terracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Senior Local Office Administrator oversees daily office operations, supports fleet management, and fosters employee engagement through various administrative tasks and local office events.

Civil Engineering

H1B Sponsor Likely

Responsibilities

Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires

Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys. Suggest and facilitate local office events and activities supporting increased engagement

Resolve general office related questions including matters such as timesheets. Create and/or update documents and processes to answer frequently asked questions

Act as the liaison with IT on computer replacements, asset inventory, and recycling old computers

Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters

Support project managers on the coordination and support of projects including tracking & routing documentation, project status, and drafting reports

Provide administrative support to development and maintain marketing materials including formatting presentations & proposals

Facilitate the annual budget request process for regional fleet ordering. Suggest improvements where appropriate

Engage in various fleet management administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions

Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.)

Review key local office fleet management cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance to suggest improvements where appropriate

Promote local office efficiency and effectiveness related to the vehicle/equipment telematics program administration through activities such as basic device equipment research and engagement during routine trainings

Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management

Be responsible for maintaining quality standards on all projects

Perform other duties as assigned

Qualification

Office administrationFleet managementProject coordinationMarketing supportEmployee engagementSafety compliance

Required

High school diploma or equivalent

Minimum 5 years' relevant large local office administration and fleet management support experience

Valid driver's license with acceptable violation history

Benefits

Medical

Dental

Vision

Life insurance

401(k) plan

Paid time off

Holidays

Education reimbursement

Various bonus programs

Company

Terracon

Glassdoor3.9

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.

Founded in 1995

Olathe, Kansas, USA

5001-10000 employees

https://www.terracon.com/about/foundation/

H1B Sponsorship

Terracon has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (32)

2023 (36)

2022 (24)

2021 (23)

2020 (16)