Perkins Thompson ยท 1 week ago
Receptionist/Administrative Assistant
Portland, ME
Full-time
Onsite
New Grad, Entry LevelPerkins Thompson is a law firm seeking an enthusiastic and professional Receptionist/Administrative Assistant to join their Portland office. This role is essential in fostering a welcoming and organized office environment while contributing to the smooth operation of the office and enhancing the experience for guests and team members.
Law Practice
Hiring Manager
Amanda Robertshaw
Responsibilities
Greet and direct visitors with a welcoming and professional attitude
Maintain a clean and organized reception area to ensure a positive first impression
Screen and route incoming phone calls on a multi-line phone system
Retrieve, process, and distribute incoming mail
Coordinate outbound mailings and overnight deliveries
Schedule and coordinate internal meetings, including room reservations, catering orders, and setup/breakdown
Prepare and distribute various office memos
Copy, file, and fax documents
Proofread, edit, and format documents for accuracy and professionalism
Assist with other administrative tasks as assigned, including occasional local deliveries
Qualification
Required
Strong organizational skills
Friendly demeanor
Detail-oriented
Excellent organizational skills
Proficiency in the use of MS Outlook, Excel, and Word
Strong written and verbal communication skills
Attention to detail and ability to proofread for grammatical, typographical, and contextual errors
Strong organizational skills with the ability to prioritize multiple tasks under deadlines
Ability to interact professionally and courteously with clients, attorneys, and staff
Competence in operating standard office equipment, including computers, photocopiers, and scanners
Ability to sit at a desk and work on a computer for extended periods
Ability to sit, stand, walk, kneel, stoop, bend, lift, push, pull, pinch, grip, and reach overhead
Ability to lift up to 20 pounds and retrieve/reorganize files from shelves up to 8 feet high
Preferred
Some office experience
Company
Perkins Thompson
Perkins Thompson is a client-centric, Maine-based law firm that works with businesses, institutions, and individuals to realize their goals.
Founded in 1871
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase