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Keeper Security, Inc. · 1 day ago

Executive Assistant (to CEO & Co-Founder) / Office Manager, Global HQ

Chicago, IL

Full-time

Onsite

Mid Level

3+ years exp

Keeper Security, Inc. is a leading cybersecurity company transforming the industry with its innovative solutions. They are seeking a driven Executive Assistant to support the CEO & Co-Founder while overseeing office management for their Global Headquarters in Chicago, ensuring seamless executive support and a positive workplace culture.

Cloud SecurityCyber SecurityIdentity ManagementSecuritySoftware

Responsibilities

Provide executive assistant support to the CEO & Co-founder, including calendar management, travel coordination (domestic and international), expense reporting and clerical support

Direct and own all office management, including reception, building access, mail services, conference services, catering, basic technical support and general support for our Chicago office

Manage executive scheduling priorities, ensuring seamless communication and workflow between leadership, teams and external stakeholders

Coordinate and execute complex travel arrangements, itineraries and logistical details for executive leadership

Assist with preparing presentations, reports and correspondence on behalf of the executive team

Manage sensitive and confidential information with the utmost discretion and professionalism

Plan, organize and execute all office events, team-building activities and company gatherings, including venue selection, catering, transportation and communications

Champion a positive, inclusive and high-energy workplace culture by fostering engagement and ensuring all employees and visitors feel welcome and supported

Communicate regularly with company leadership to provide updates, flag operational issues and suggest improvements to office systems and processes

Maintain a unified working relationship with teams in our global offices

Liaise with building management, facilities vendors and subcontractors to ensure timely and satisfactory performance of services

Responsible for ordering beverages, snacks and meals, maintaining stock of supply and expiration

Support the corporate finance team with basic administrative tasks such as invoice processing, expense tracking and budget reconciliation

Perform general administrative tasks, data entry and occasional office errands as needed to support smooth daily operations

Qualification

Executive administrationOffice managementTravel coordinationEvent planningGoogle SuiteMultitaskingInterpersonal skillsProblem-solving skillsAttention to detail