Innova Solutions · 15 hours ago
Administrative Assistant
Cohoes, NY
Contract
Onsite
Mid, Senior Level
$20/hr - $25/hr
5+ years expInnova Solutions is a global company delivering strategic technology and business transformation solutions. They are seeking an Administrative Assistant to provide administrative support to advisors and account managers, maintain calendars, coordinate travel arrangements, and handle sensitive client information.
Artificial Intelligence (AI)Business Information SystemsCloud Data ServicesConsultingCyber SecurityInformation TechnologyInfrastructureIT ManagementMachine LearningSoftware
Responsibilities
Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed
Maintain and coordinate detailed calendars including internal & external meetings and conference calls, prioritizing meeting requests, and related logistics
Coordinates logistics for client calls & advisor meetings that include scheduling, teleconference rooms, and calendar conflicts on an ongoing basis
Coordinate travel arrangements and processes expense reports in a timely manner
Handle highly confidential and sensitive client information with the utmost discretion
Prepares and distributes department correspondence, memos, letters, reports or other documents as requested
Interacts with high level business leaders in a professional and effective manner
Organizes and ships materials to clients. Responds and follows up on client requests
Supports the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes
Maintains understanding of firm policies and handles certain issues independently
Responsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing
Qualification
Required
Experience supporting high level executives and/or financial advisors in complex environment, preferably in financial services, private sector or government
Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
Extreme attention to detail and organizational skills, with ability to prioritize tasks
Quick learner and self-starter with excellent anticipation skills
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary
Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment
Highest degree of integrity, professionalism, and diplomacy is required
Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude
Ideal candidate has at least 5+ years of experience
Benefits
Medical & pharmacy coverage
Dental/vision insurance
401(k)
Health saving account (HSA)
Flexible spending account (FSA)
Life Insurance
Pet Insurance
Short term and Long term Disability
Accident & Critical illness coverage
Pre-paid legal & ID theft protection
Sick time
Other types of paid leaves (as required by law)
Employee Assistance Program (EAP)
Company
Innova Solutions
Innova Solutions is an IT company that specializes in data analytics, cloud computing, cyber security, and machine learning.
10001+ employees
H1B Sponsorship
Innova Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (452)
2024 (399)
2023 (290)
2022 (78)
2021 (36)
2020 (98)
Funding
Current Stage
Late StageTotal Funding
unknown2012-01-01Private Equity
Leadership Team
Raj Sardana
Founder, Chairman, & CEO
A
Atul Gambhir
Chief Information & Product Officer
Recent News
2025-12-15
EIN Presswire
2025-08-01
Company data provided by crunchbase