A Maggie Film · 5 days ago
Executive Assistant Project Coordinator
Dallas, TX
Full-time
Onsite
Mid, Senior Level
3+ years expA Maggie Film is a female-founded and operated lifestyle media company dedicated to preserving family memories through premium digitizing, organizing, and editing services. They are seeking an Executive Assistant Project Coordinator to manage day-to-day operations, lead projects, and ensure effective communication with clients and team members in a fast-paced environment.
Media and EntertainmentPhoto EditingPhotography
Responsibilities
Live 3 steps ahead of the team—anticipate needs, spot risks early, and proactively solve problems before they surface
Lead projects from intake to delivery with total ownership of timelines, deliverables, and workflows
Hold the team accountable, ensure nothing falls through the cracks, and maintain an aerial view of all moving parts
Adapt seamlessly to our communication style and replicate our client voice with confidence and warmth
Manage media digitizing, organizing, and editing pipelines with precision
Build and maintain project timelines, keeping the team aligned and informed
Assign and track tasks across creative and administrative roles
Serve as a primary point of contact for clients with a polished, friendly, brand-aligned tone
Deliver clear, proactive communication to clients and team members
Collect feedback and ensure revisions reflect client preferences and brand standards
Review deliverables—especially photo books and videos—to ensure brand standards, quality, and adherence to client preferences
Strengthen workflows, close system gaps, and streamline operations
Maintain organized archives, backups, and secure handling of sensitive media
Train new hires, create system documentation, and maintain up-to-date training materials
Step in wherever needed (scanning, organizing, editing) to ensure projects move forward
Protect the owner’s mental bandwidth by taking radical responsibility for operational smoothness
Qualification
Required
3–5+ years of project management experience
Exceptional communication and client management skills
Experience leading a small team of staff to ensure project success
Proficient with project management tools and general tech-savviness
Ability to prioritize, multitask, and manage tight timelines with excellence
Preferred
creative, marketing, or agency experience
strong understanding of digital media workflows and asset management
Benefits
Competitive compensation based on experience.
Company
A Maggie Film
A Maggie Film is a media agency that provides photography services.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase