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Leeds Professional Resources · 3 days ago

Executive Assistant - Financial Services

Miami, FL

Full-time

Onsite

Senior Level

$100K/yr - $110K/yr

5+ years exp

Leeds Professional Resources is a strong financial services company based in Miami, and they are seeking an Executive Assistant to provide support to a team of finance professionals. The role involves extensive administrative tasks, including scheduling meetings, coordinating travel, and managing executive logistics.

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Responsibilities

Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects

Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed

Coordinate extensive international travel

Answer, screen and direct incoming telephone calls and email to proper areas for handling

Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO

Must be professional and courteous with all internal and external visitors

Manage travel for the team and booking trips

Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO

Proven ability to maintain and preserve confidentiality

Perform general administrative and other duties as assigned