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Dexian · 1 day ago

Administrative Assistant

New York, NY

Contract

Onsite

Entry Level

$45/hr - $50/hr

3+ years exp

Dexian is a leading provider of staffing, IT, and workforce solutions. They are looking for an Administrative Support Staff Professional to provide structured, high-quality administrative coordination across multiple departments, emphasizing organization, scheduling, and project support.

ConsultingHuman ResourcesInformation TechnologyProfessional ServicesStaffing Agency

H1B Sponsor Likely

Hiring Manager

Shivani Kumari

Responsibilities

Coordinate administrative support activities across three departments with varying workloads, priorities, and stakeholders

Manage highly complex calendars, meeting logistics, and proactively resolve competing priorities

Track project tasks, deadlines, and deliverables using spreadsheets or tracking tools

Prepare and organize meeting materials, agendas, and follow-up action items

Serve as a central point of contact for administrative requests and information flow

Oversee travel coordination and expense tracking for leadership-level activities

Coordinate travel logistics and expense submissions and manage the Functions discretionary and nondiscretionary travel as part of project support

Support strategic initiatives, special projects, and leadership communications

Identify process improvements to increase efficiency at the executive level/

Monitor workload volume and flag scheduling conflicts or risks to timelines

Support onboarding/offboarding tasks and ad hoc administrative project needs

Partner with other Research Executive Assistants in supporting group wide administrative and office support needs, such as mail distribution and phone coverage

Prepare requests for visitors and access requests for drug screening, fingerprinting, and ID card requests

Work on project teams - Conference and Event Management, Visiting Professors, and PhD Recruiting, including, maintaining data, tables and charts for tracking and informational purposes

Coordinate meetings/events; may include webcasts, conferences or other special events, luncheons, receptions, and reserve conference rooms

General administrative responsibilities

Provide back-up support to other administrative staff and perform other ad-hoc duties assignments and projects, as necessary

Qualification

Multitasking skillsMS 365 SuiteOrganizational skillsScheduling toolsEvent ManagementCustomer service skillsJudgmentDiscretionWeb ExZoomInterpersonal communication

Required

Bachelor's degree or 3-5 years equivalent administrative or office support experience

Excellent understanding of the Bank's operating policies and procedures, including but not limited to Time and Labor, travel reimbursement, purchasing, disbursing and document retention

Ability to work in a team environment, where workflow is subject to changing priorities

Strong organization and multitasking skills

Effective interpersonal communication skills

Proficiency with scheduling tools and basic reporting; excellent customer service skills

Excellent judgment and discretion in handling sensitive data and confidential information

Ability to work with minimum supervision and guidance

Proficiency in various software, MS 365 Suite (Excel, Word, OneDrive, OneNote, Outlook, PowerPoint, SharePoint, Teams), Event Management, Web Ex, Zoom, etc

Company

Dexian

Glassdoor3.5

Dexian provides services for staffing, talent development, and consulting, with a focus on technology, finance, and project management.

Founded in 1994

Mclean, Virginia, USA

1001-5000 employees

https://dexian.com

H1B Sponsorship

Dexian has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (65)