Catholic Diocese of Arlington · 3 days ago
Legal Assistant
Arlington, VA
Full-time
Onsite
Senior Level
5+ years expThe Catholic Diocese of Arlington is seeking a Legal Assistant to provide administrative support to the Office of the General Counsel. The role involves preparing legal documents, supporting attorneys with case preparation, conducting research, and managing legal files and databases.
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Responsibilities
Under the supervision of the General Counsel, prepare various legal documents and filings including corporate consents and resolutions, immigration pleadings, applications for tax exemptions, certifications, contracts and affidavits
Prepare administrative filings, including corporate annual reports for the Secretary of the Commonwealth and annual reports to the Vatican
Support attorneys with case preparation and document management
Conduct citation checking for legal documents prior to filing
Conduct basic internet/legal research under guidance of the General Counsel and Senior Legal Counsel
Summarize documents and meetings using artificial intelligence or other electronic tools
Collect, organize, and manage documents and information responsive to discovery requests
Compile information for publication in the Official Catholic Directory
Maintain electronic and physical legal files and databases, including deadlines for court filings and immigration filings
Notarize official documents
Attend board meetings, prepare agendas and supporting materials, and record minutes
Prepare and submit vouchers for payment for departmental invoices; coordinate payment of legal invoices by parishes or schools; process reimbursements
Prepare and maintain spreadsheets tracking expenses and budget for the Office of General Counsel
Schedule meetings and maintain attorney calendars
Establish, retrieve and maintain digital and paper records
Receive, review, and route incoming correspondence; respond directly to routine inquiries; prepare general correspondence
Screen and direct incoming phone calls
Maintain supply of office inventory
Safeguard confidential information and records
Qualification
Required
Strong legal knowledge and understanding of legal procedures and terminology
Capable of preparing standard legal documents and correspondence autonomously
Working knowledge of government filing portals (e.g., Secretary of the Commonwealth online system and immigration online systems)
Ability to proofread for accuracy, cite-check, correct citation form, and ensure legal filings and correspondence are error-free
Capable of conducting basic internet research and developing appropriate search terms
Capable of tracking legal deadlines and providing notification to supervising attorneys of upcoming deadlines
Some knowledge of artificial intelligence tools and how to utilize them
Capable of recording meeting minutes efficiently and with accuracy
Ability to manage multiple matters simultaneously and meet deadlines
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook
Strong proficiency of PDF software (Adobe Acrobat Pro) and familiarity with redacting legal documents
Understanding of litigation support practices, including creating document indexes, privilege logs and case binders
Ability to manage long-term projects, including annual reports, directory submissions, and recurring compliance filings
Proficiency in use of common office equipment (copier, scanner, and printer)
Strong interpersonal communication and written communication skills
Excellent planning and organizational skills with attention to detail
Ability to use computerized programs for recordkeeping
Ability to handle sensitive matters with discretion and maintain strict confidentiality
Active listening skills and ability to work collaboratively with a team
Familiarity with basic Catholic nomenclature, structure and hierarchy as well as basic legal terminology
High school graduate or equivalent; bachelor or associate degree preferred
Notary public certification required
5-10 years' experience as a legal assistant or paralegal
Preferred
Bachelor or associate degree preferred
Paralegal certification preferred
Paralegal experience strongly preferred
Company
Catholic Diocese of Arlington
Catholic Diocese of Arlington is a religious organization that offers marriage, family, schools, vocations, faith, and support services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ward Jones
Chief Operating Officer
Annemarie Miano, MPS, JD
CYO Manager
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