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Phillips Infrastructure · 3 days ago

Administrative Assistant/ Office Clerk

North Port, FL

Full-time

Onsite

Entry Level

3+ years exp

Phillips Infrastructure is a company seeking an Administrative Assistant/ Office Clerk to aid executives by coordinating office services. The role involves preparing documents, monitoring calendars, and ensuring office routine continuity in the supervisor's absence.

Civil EngineeringConstructionService Industry

Responsibilities

Prepare a variety of documents, many highly confidential documents

Maintain/set-up sophisticated filing systems, supervisor’s personal files, etc

Monitor supervisor’s calendar for billing purposes

Take/transcribe meeting minutes and other dictation

May compile and prepare various reports for supervisor’s use (requires analysis and comparison of data)

Insure continuance of office routine in supervisor’s absence

Write reports, letters, memos, etc., for supervisor’s signature

Coordinate and process general administrative work

Perform additional assignments per supervisor’s direction

Qualification

Business writingDocument preparationCalendar managementBilingualTyping 65-70 wpmGeneral bookkeepingData analysisMeeting transcription

Required

Prepare a variety of documents, many highly confidential documents

Maintain/set-up sophisticated filing systems, supervisor's personal files, etc

Monitor supervisor's calendar for billing purposes

Take/transcribe meeting minutes and other dictation

May compile and prepare various reports for supervisor's use (requires analysis and comparison of data)

Insure continuance of office routine in supervisor's absence

Write reports, letters, memos, etc., for supervisor's signature

Coordinate and process general administrative work

Perform additional assignments per supervisor's direction

Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic

Ability to type 65-70 wpm accurately and take dictation

The ability to use one's abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing

The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects

Occasionally lift/carry objects weighing up to 20 pounds unassisted

High school diploma or equivalent educational attainments

1-2 years business/secretarial school or equivalent combinations of training and experience

Minimum 3 years secretarial and administrative experience including business writing and research responsibilities

Must complete Environmental Health and Safety training that is required by: Phillips and Jordan, the client, state and federal regulatory agency

Must meet all pre-placement safety requirements for this position