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ITAC Solutions · 1 week ago

Project Administrative Assistant

Greater Birmingham, Alabama Area

Full-time

Hybrid

New Grad, Entry Level

$60K/yr - $60K/yr

ITAC Solutions is seeking a highly organized Project Administrative Assistant to facilitate communication between project teams, leadership, vendors, and accounting. This role is essential for ensuring timely and accurate documentation and coordination, enabling teams to focus on delivering successful project outcomes.

B2BConsultingHuman ResourcesInformation TechnologyLegalSmall and Medium BusinessesStaffing Agency

Growth Opportunities

Hiring Manager

Catherine Wood

Responsibilities

Act as a liaison between project teams, stakeholders, and management

Provide administrative and coordination support to Project Managers

Prepare and organize project reports, documentation, and presentations

Maintain accurate project files, meeting minutes, and deliverables

Support Accounting with AP and AR activities as needed

Coordinate vendor sourcing, approvals, and required documentation

Format and manage contracts using digital signature tools and SharePoint

Qualification

Project management toolsVendor documentation managementContract formattingExcelCommunication

Required

Experience supporting projects in construction, engineering, or real estate-related environments

Comfort managing vendor documentation (COIs, W9s, registrations)

Experience formatting and coordinating contracts in Adobe Sign or DocuSign

Ability to juggle multiple projects while maintaining strong communication

Familiarity with project management tools and Excel

Benefits

Opportunity to support multiple high-impact projects from start to finish

Collaborative, professional office environment with strong leadership access

Hybrid work potential as the role evolves

Exposure to vendor, contract, and financial coordination processes

Stable, full-time direct-hire position with long-term growth potential

Company

ITAC Solutions

ITAC Solutions is a staffing and recruiting company offering engineering and accounting staffing services.

Founded in 2000

Atlanta, Georgia, USA

201-500 employees

http://itacsolutions.com

Funding

Current Stage

Growth Stage

Leadership Team

Charles Baughman, PHR, SHRM-CP, TSC, CSP

Chief Administrative Officer / Vice President of Recruiting / Integrator

JG Carver

Partner

Recent News

Birmingham Business Journal

Bham staffing firm sees ownership, C-suite changes

2025-01-31

Company data provided by crunchbase