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WeatherTech® · 1 day ago

Maintenance Administrative Assistant

Bolingbrook, IL, US

Full-time

Onsite

Entry Level

$25/hr - $33.50/hr

2+ years exp

WeatherTech is seeking an organized and detail-oriented Maintenance Administrative Assistant to provide support to the production department by performing a variety of administrative activities. This role involves maintaining records, communicating with vendors, and supporting compliance with safety regulations.

AutomotiveManufacturingSales

Responsibilities

Maintain accurate records of maintenance schedules, service contracts, and completed work

Inventory parts, record work orders and implement preventative maintenance tasks utilizing a computerized maintenance management system (CMMS)

Issue, track, verify completion and close work orders as needed according to system workload

Generate CMMS reports for asset costs and labor tracking

Communicate with vendors, contractors, and suppliers to obtain quotes

Collect necessary information from contractors such as waivers, W-9s, Certificate of Insurance (COI), training, etc

Schedule services for specialized repairs, pick-ups and deliveries; track status of ongoing repair projects

Support compliance with safety regulations and environmental standards in the facility

Track departmental training utilizing Soft Expert

Submit PO requests to purchasing and track status as needed

Prepare and update reports related to maintenance activities and building performance

Order and maintain inventory of production and maintenance supplies and equipment as needed

Organize and maintain digital and physical files related to facilities operations

Verify and work with receiving department to maintain accurate parts inventories as needed

Manage water treatment programs and parts washer services

Perform other duties as assigned

Qualification

Administrative experienceComputerized maintenance management systems (CMMS)EpicorEnglish communicationOrganizational skillsAttention to detailCommunication skillsTime management skills

Required

High School Diploma or equivalent

Minimum 2 years of prior administrative experience in a production environment

Strong organizational and time management skills

Attention to detail and ability to maintain accurate records

Proficient in computer applications (Epicor and Soft Expert a plus), including computerized maintenance management systems (CMMS)

Excellent communication and interpersonal skills

Ability to communicate in English (verbal and written)

Must be authorized to work in the United States

Benefits

Outstanding BlueCross BlueShield of Illinois medical plans; as well as dental, vision, short- and long-term disability, and company-paid life insurance

401(k) plan

Paid vacation, holidays, and personal time

Company

WeatherTech®

Founded in 1989, WeatherTech® has long been recognized by the discerning automotive enthusiast as a supplier of automotive accessories of unparalleled quality.

Founded in 1989

Bolingbrook, Illinois, USA

1001-5000 employees