EOS Hospitality · 1 day ago
Accounts Payable Coordinator- Hawks Cay Resort
Marathon, FL
Full-time
Onsite
Entry Level
1+ years expEOS Hospitality is seeking a highly organized and detail-driven Accounts Payable Clerk to support their resort’s Finance team. This role is responsible for processing vendor invoices, ensuring proper coding and approvals, and maintaining accurate records to support timely and accurate payment of all vendor obligations.
Hospitality
Responsibilities
Utilize an AP automation and invoice management system to process vendor invoices digitally
Work within automated workflows to route invoices for approval and manage exceptions
Perform two-way and three-way matching (invoice, purchase order, and receiving documentation)
Monitor system dashboards and processing queues to ensure timely invoice handling
Support vendors with electronic invoice submission through a vendor portal when applicable
Run and manage weekly check runs and scheduled payment cycles in accordance with company policies and approval protocols
Ensure all recurring invoices (utilities, service contracts, subscriptions, maintenance, and other scheduled expenses) are consistently recorded and tracked each month
Verify that recurring vendor charges are complete, accurate, and in line with contractual agreements
Ensure invoices are recorded in the proper accounting period, supporting accurate month-end cut-off and accrual processes
Identify missing invoices and coordinate with vendors or internal departments to ensure completeness of expenses
Reconcile vendor statements and investigate discrepancies
Monitor unmatched or disputed invoices and follow up for resolution
Maintain accurate AP aging and support month-end closing procedures
Assist with vendor onboarding including W-9 collection and documentation requirements
Ensure compliance with internal controls and accounting policies
Maintain organized records for audit and financial review purposes
Coordinate with Purchasing, Operations, and Department Heads to resolve invoice issues
Support CapEx and FF&E invoice tracking as required
Assist with audit requests and special projects as assigned
Assisting in other functions as needed and to cover other's time off
Qualification
Required
1–3 years of Accounts Payable or finance-related experience; hospitality experience preferred
Understanding of general accounting principles
High attention to detail and accuracy
Understanding of AP workflows and internal control standards
Excellent communication skills and professional demeanor
Ability to prioritize tasks and meet deadlines
Proficiency in Microsoft Office (especially Excel) and accounting software
Preferred
Experience using AP automation platforms preferred
Company
EOS Hospitality
EOS Hospitality is a full-service management company that operates a portfolio of 50+ thoughtfully selected hotels and resorts across the United States.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Simon Mais
Chief Operating Officer
Company data provided by crunchbase