Evergreen Healthcare Partners · 2 days ago
OFFICE & OPERATIONS COORDINATOR
Madison, WI
Part-time
Hybrid
New Grad, Entry LevelEvergreen Healthcare Partners is seeking an Office & Operations Coordinator to ensure smooth daily operations across their Home Office. The role involves providing administrative support, managing office logistics, and coordinating expense reporting while fostering a welcoming workplace environment.
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Responsibilities
Serve as a primary point of contact for general office needs and inquiries
Maintain office supplies, equipment, and inventory
Coordinate maintenance, repairs, and vendor services as needed
Assist with incoming/outgoing mail, shipping, and deliveries
Ensure the office environment is clean, organized, and aligned with company standards
Prepare, review, and submit expense reports for team members and executives
Reconcile expenses and manage reimbursement submissions, including collecting receipts, tracking mileage, and submitting reports
Assist with corporate credit card management, including receipt retention, transaction matching, and other finance data-entry support as needed
Assist with invoice processing and basic financial administrative tasks
Maintain organized records and documentation
Support meetings, working sessions, and events for operational teams, including conference room setup, catering, materials preparation, and on-site coordination as needed
Coordinate weekly or bi-weekly syncs with leadership and manage ongoing communication
Support the employee gifting and recognition programs, including communicating with employees, coordinating gift ordering and delivery, and processing charitable contributions
Provide administrative and logistical support to operational business units, including HR, IT, and Finance, to help teams execute efficiently and stay aligned
Execute special projects as needed – researching ideas, preparing and editing documents, tracking action items, and coordinating inputs across teams
Live Evergreen’s mission and values by building authentic partnerships, embracing radical candor, and communicating with clarity, respect, and purpose
Build strong relationships across Evergreen and with external partners through collaboration, feedback, and recognition at all levels
Contribute to organizational growth by supporting hiring, onboarding, training, and serving as a subject matter expert within your role
Drive improvement and innovation by participating in cross-functional projects, company-wide programs, and the development of processes, policies, and systems
Adapt and engage as Evergreen evolves, embracing change, supporting special projects, and participating in Evergreen’s annual in-person retreat
Qualification
Required
Organized
Proactive
Detail-oriented
Committed to creating an efficient and welcoming workplace environment
Ability to serve as a primary point of contact for general office needs and inquiries
Experience maintaining office supplies, equipment, and inventory
Ability to coordinate maintenance, repairs, and vendor services as needed
Experience assisting with incoming/outgoing mail, shipping, and deliveries
Ability to ensure the office environment is clean, organized, and aligned with company standards
Experience preparing, reviewing, and submitting expense reports
Ability to reconcile expenses and manage reimbursement submissions, including collecting receipts, tracking mileage, and submitting reports
Experience assisting with corporate credit card management, including receipt retention and transaction matching
Ability to assist with invoice processing and basic financial administrative tasks
Experience maintaining organized records and documentation
Ability to support meetings, working sessions, and events for operational teams
Experience coordinating weekly or bi-weekly syncs with leadership and managing ongoing communication
Ability to support employee gifting and recognition programs
Experience providing administrative and logistical support to operational business units
Ability to execute special projects as needed
Ability to live Evergreen's mission and values by building authentic partnerships
Ability to build strong relationships across Evergreen and with external partners
Experience contributing to organizational growth by supporting hiring, onboarding, and training
Ability to drive improvement and innovation by participating in cross-functional projects
Ability to adapt and engage as Evergreen evolves
Company
Evergreen Healthcare Partners
It all starts with the idea that individuals matter and people make all the difference
Founded in 2017
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Drew Madden
Co-Founder and CEO
J
Jeff Leach
Co-Founder / SVP - Client Partnerships
Recent News
Healthcare IT News
2025-02-07
2025-01-06
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