Apply on Employer Site

GainSpan · 6 days ago

Administrative Assistant IV

Norfolk, VA

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Trimitron Corp is seeking a highly experienced Administrative Assistant IV to provide executive-level administrative support to leadership supporting the Naval Information Warfare Center (NIWC) Pacific’s Positioning, Navigation, and Timing (PNT) Division. This senior administrative role serves as the primary administrative authority within the organization, responsible for coordinating complex workflows and ensuring the accuracy and professionalism of all high-level correspondence and documentation.

BatteryEmbedded SystemsInformation TechnologyInternet of ThingsManufacturingSemiconductorSoftwareTelecommunications

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide direct administrative support to executive leadership supporting NIWC Pacific’s PNT mission

Critically review, independently edit, format, and synthesize verbal notes, emails, drafts, and technical content into cohesive, compliant documents

Ensure all correspondence aligns with DoD/Federal formatting requirements and standards used by CIOs, COTRs, and other senior stakeholders

Manage executive calendars, coordinate high-level meetings, prepare briefing materials, and support leadership decision-making processes

Serve as the lead administrator for the organization, overseeing complex and ongoing administrative processes unique to PNT program operations

Coordinate activities across departments, ensuring smooth communication and workflow alignment

Manage, update, and distribute organizational documents such as announcements, distribution lists, media lists, and data access forms

Track and manage sensitive administrative activities, including supply orders, equipment inventories, cost accounting data, and personnel training records

Assign, guide, and monitor the work of administrative support personnel, student workers, or Graduate Assistants

Provide mentorship, training, and quality oversight to ensure administrative excellence across the organization

Serve as the senior escalation point for administrative issues requiring executive-level attention

Support PNT engineers, analysts, and program managers by ensuring timely, accurate, and compliant administrative support

Assist with the preparation, formatting, and routing of PNT-related documentation, including technical reports, correspondence, and program artifacts

Maintain awareness of PNT mission priorities to ensure administrative activities align with operational and programmatic needs

Support PNT program reviews, leadership briefings, and technical discussions by preparing materials and ensuring documentation accuracy

Qualification

Microsoft Office SuiteSharePointDocument editingOrganizational skillsCommunication skillsTime-management skillsMilitary experienceCost accountingTechnical documentation