Buchanan Ingersoll & Rooney PC · 2 weeks ago
Temporary Legal Practice Assistant (6+ months)
Newark, NJ
Full-time
Onsite
Entry, Mid Level
$32/hr - $42/hr
2+ years expBuchanan Ingersoll & Rooney is a national law firm known for its industry-leading legal services. They are seeking a Temporary Legal Practice Assistant to support attorneys in the Biotechnology and FDA practice area, focusing on litigation tasks and case management.
ConsultingGovernmentLegalNon Profit
Responsibilities
Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines
Prepare and format pleadings, discovery, and other litigation documents
Organize, Bates stamp, index, and maintain electronic and paper case files; track deadlines; and ensure compliance with local and federal court rules (including ECF, E-Portal)
Set up Collabspaces for clients to upload documents in NetDocs
Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system
Calendar deadlines and schedule mediations, arbitrations, client meetings, etc
Manage busy attorney schedules
Coordinate travel arrangements through corporate travel companion, Navan
Prepare and submit expense reports
Assist with billing, attorneys’ time and Proforma review through 3E
Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide
Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality
Other related duties, as assigned
Qualification
Required
A minimum of 2 years' experience as a litigation practice assistant (legal secretary)
Experience in Healthcare Litigation, especially in FDA or Biotechnology industries, a strong preference
Excellent time management and interpersonal communication skills a must
Strong attention to detail, initiative, and follow-through
Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines
Proficient in MS Word, Outlook, Excel, and other computer and document management systems
Company
Buchanan Ingersoll & Rooney PC
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
501-1000 employees
H1B Sponsorship
Buchanan Ingersoll & Rooney PC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
James Newell
Chief Executive Officer and Chairman
Moses Hampton
Founder
Recent News
bloomberglaw.com
2025-12-04
2025-11-06
TechAfrica News
2025-11-03
Company data provided by crunchbase