Petaluma Health Center · 4 days ago
Provider Scheduling Specialist
Petaluma, CA
Full-time
Onsite
Entry Level
2+ years expPetaluma Health Center is dedicated to providing high quality health care with access for all in Southern Sonoma County & West Marin. The Provider Scheduling Specialist is responsible for coordinating patient access to care through managing the provider schedule, ensuring timely payroll submission, and maintaining accurate visit statistics.
DentalHealth CareMedical
Responsibilities
Create and maintain the template and schedule for all providers in QGenda and Epic, based on required staffing levels including call and vacations to include all approved blocks and edits of the schedule
Central contact for provider cancellations; provider emergencies and sick calls; review provider schedule for rescheduling instructions. Alert Center staff of schedule changes
Facilitate schedule cooperation and meetings
Adding/deleting providers and SMVs maintenance
Shift assignment - Assign Saturday shifts / Code Red shifts / Same Day Provider shifts / Outpatient Call shifts / CM Preceptor shifts
Coordinate with Team Directors all shift adds/changes/updates to fill all shifts including call and vacations. Communication to scheduling group included
Supply provider visit statistics out of Epic for payroll, assist with reporting and decision support, prepare and submit provider payroll
Entry in Outlook of all room reservations and communication of scheduled reservations, including recurring appointments
Attend and contribute to weekly room reservation group to resolve any reservation issues (overbooking, room size problems and or missing items)
Maintain expertise and familiarity with systems and tools
Evaluation of provider time off requests; provide decision support for Team Directors when appropriate
Review visit statistics as required and maintain awareness of goal daily visits when accommodating provider schedule change requests
Perform other duties as assigned by supervisor
Qualification
Required
High school diploma or equivalent or higher education
Minimum two years' scheduling or payroll experience preferably in a healthcare setting
Preferred
Notary preferred
Bilingual in English and Spanish, both written and verbal preferred
Benefits
21 Days of Paid Time Off
10 Observed Holidays
Medical Insurance (Entire deductible paid by us!)
30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
Dental Insurance
Vision Insurance
Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
401K Matching after 1 year of employment
Flexible Spending Account, Dependent Care FSA
Life Insurance (included at no cost to the employee)
Long Term Disability (included at no cost to the employee)
Employee Assistance Program (included at no cost to the employee)
Company
Petaluma Health Center
Petaluma Health Center provides patient-centered medical, dental and specialty healthcare services for the communities.
501-1000 employees
H1B Sponsorship
Petaluma Health Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
Funding
Current Stage
Late StageTotal Funding
$0.02MKey Investors
Healthy Petaluma
2024-02-13Grant· $0.02M
Leadership Team
Pedro Toledo
Chief Executive Officer
Recent News
The North Bay Business Journal
2024-05-24
The North Bay Business Journal
2024-03-13
Company data provided by crunchbase