NEOGOV · 5 days ago
Records Analyst
Wildwood
Full-time
Onsite
Mid, Senior Level
$37K/yr - $69K/yr
5+ years expNEOGOV is seeking a Records Analyst to perform advanced clerical work related to records analysis and processing. The role involves providing administrative support for various permits and licenses, maintaining accurate records, and ensuring compliance with public records regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs specialized technical, clerical, and record-keeping work associated with various County departments
Provides information to customer groups in person, by telephone, or by electronic means, applying knowledge of the County's departments, rules, regulations, code of ordinances, and procedures of the various supported departments/divisions
Provides the administrative support of applications for building permits, miscellaneous permits, licenses, zoning, land use changes, and use permit applications
Maintains files such as electronic files, record files, folder files, and control files with coding systems, and otherwise spatially organizes raw data. Maintains accurate administrative records and provides status reports, as required
Prepares correspondence, memoranda, reports, records, orders, executive summaries, and other office documents. Performs routine office duties, including research, retrieval of records, and compilation of information
Inputs various data into a computer and software systems supporting the assigned department/division. Accesses, inputs, researches, retrieves information from websites, databases, and compiles reports
Collaborates with County staff to ensure continual alignment of the development, maintenance, accessibility, use, retention, and disposition of information assets across various software programs
As assigned, serves as recorder to various meetings by taking minutes of the meeting, and other duties as needed for meeting preparation
Processes invoices and other documents for management approval
Must understand and stay current with local codes and ordinances regarding responsible areas
In case of an emergency or crisis (hurricane, flood, etc.), the position must respond/perform recovery duties assigned by the immediate supervisor
Maintains regular physical attendance during normal work hours as assigned at one of the County's office offices or work facilities with the ability to work evenings, nights, weekends, and holidays as required
Assists the Records Management Liaison Officer in the management of records retention and dispensation
Responsible for PDF remediation for ADA accessibility compliance for the website and agendas
Responds to requests for public records and public information. Seeks scope clarification from requestors as needed. Retrieves records from various systems and reviews for redaction
Create and maintain all files for code enforcement complaints. Input data into a computer for tracking purposes. Processes code enforcement complaints for inspections, notices, Special Master Hearings, and lien/foreclosures as necessary. Works closely with inspector(s) in daily operations of code compliance activities
Assists in maintaining various web pages and ensuring document content is current and accessible. Updates designated website content as needed
Read and confirm legal descriptions for accuracy
Read and interpret flood maps, review elevation certifications, and convey information to customer about floodplain status of home sites
Read and apply correctly procedural requirements for applications and permits for the County and applicable cities, pursuant to intergovernmental coordination agreements
Assists with identifying violations and maintaining contact with contractors and complainants
Ensures compliance of the licensed contractor at the time of permit issuance and coordinates the necessary inspections
Provides case information, code requirements, and licensing information to the public as requested
Qualification
Required
Graduation from an accredited high school or possession of an acceptable equivalency diploma
Five (5) years of general clerical experience
Valid Florida Driver's License and a driving record acceptable to the insurance provider
Notary Public within ninety (90) days of employment
Must possess or obtain the required National Incident Management System (NIMS) certifications within six (6) months of employment
Knowledge of the rules, regulations, and procedures concerning public records and public information
Knowledge of construction, real estate, planning, and zoning terminology and documents
Knowledge of local, state, and federal regulations, rules, and standards related to public records and public information
Knowledge of grammar, punctuation, and spelling
Knowledge of office practices and procedures
Skill in typing, filing and records research techniques
Ability to communicate clearly and concisely orally and in writing
Ability to access, input, and retrieve information from a computer
Ability to prioritize projects and tasks and meet deadlines
Preferred
Graduation from an accredited college or university with an Associate Degree
Certified Records Analyst (CRA) preferred (Public Information Functions Assignment)
Certified Floodplain Manager (CFM) preferred (Development Functions Assignment)
Benefits
Medical
Dental
Short-term disability
Life insurance benefits
Vision
Dependent coverage
Additional voluntary insurance benefits
11 Paid Holidays
Paid time off (PTO)
Educational assistance reimbursement
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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