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NEOGOV · 3 weeks ago

Administrative Coordinator I/II

Weaverville, CA

Full-time

Onsite

Entry, Mid Level

$3,550.40/mo - $4,757.88/mo

3+ years exp

NEOGOV is a company that provides administrative support within the County of Trinity. The Administrative Coordinator I/II will serve as the primary coordinator for a County Department Head, performing a variety of administrative, staff, and office management duties, including budget control and public relations assignments.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serves as primary administrative staff support for a County Department Head and Department or major work unit; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review of material submitted to support applications; assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker responsibilities for other staff

Qualification

Budget developmentOffice managementPublic relationsInformation retrieval systemsAdministrative supportLead directionData analysisWord processingCustomer serviceProper English usage

Required

County and Department policies, rules, and regulations

Laws, rules, and regulations affecting the assigned Department's operations and programs

Establishment and maintenance of files and information retrieval systems

Modern office management methods and procedures

Budget development and control

Public and community relations

Purchasing methods and procedures

Account and statistical record keeping

Proper English usage, spelling, grammar, and punctuation

Personal computers and software applications related to administrative support work

Principles of lead direction and work coordination

Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head

Interpret, explain, and apply a variety of County and Department policies, rules, and regulations

Provide lead direction and work coordination for other support staff, as assigned

Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority

Gather, organize, analyze, and present a variety of data and information

Provide support for maintenance and control of a Department budget

Prepare clear, concise, and accurate records and reports

Prepare public relations and informational material

Take and transcribe notes of dictation and meetings

Use a personal computer and software for word processing and administrative support work

Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned

Establish and maintain cooperative working relationships

Three years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position