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Core Specialty Insurance Holdings, Inc. · 1 day ago

Office Services & Facility Maintenance Assistant

Long Beach, NY

Full-time

Onsite

New Grad, Entry Level

$38K/yr - $41K/yr

Core Specialty Insurance Holdings, Inc. is a multi-state commercial insurance carrier seeking an Office Services & Facility Maintenance Assistant to support efficient mailroom operations and assist with minor maintenance tasks. The role involves managing mailroom activities, performing basic repairs, and ensuring the overall functionality and safety of the facility.

InsuranceMarine Transportation

No H1B

Responsibilities

Receive, sort, and distribute incoming mail, packages, and inter-office correspondence in a timely manner

Prepare outgoing mail and packages for shipment, ensuring proper packaging, labeling, and postage using mailroom equipment such as postage meters and scanners

Coordinate pickups and deliveries with various external courier services (e.g., USPS, FedEx, UPS)

Maintain accurate logs and records of all incoming and outgoing tracked shipments and deliveries using mailroom software or systems

Monitor and manage the inventory of mailroom and general office supplies (e.g., envelopes, paper, packaging materials), placing orders as needed to ensure adequate stock levels

Handle confidential or sensitive mail and documents with discretion according to security protocols

Perform minor interior and exterior building repairs, including basic carpentry, painting, plumbing, and general upkeep

Conduct routine inspections of the facility and grounds to identify maintenance needs or safety hazards; report findings to the Facility Manager

Perform light cleaning duties as needed (sweeping, mopping, vacuuming, emptying recycling bins, etc.)

Assist with meeting room setups, internal events, and general office support tasks

Move office furniture and assist with desk relocations, office cleanouts, and workspace adjustments

Escort or supervise external contractors performing maintenance, repairs, or installation work within the building

Qualification

Mailroom operationsBasic maintenance skillsBasic computer proficiencyMail processing equipmentCustomer-service orientedOrganizational skillsAttention to detailTime-management abilitiesProblem-solving skillsCommunication skills

Required

High school diploma or general education degree (GED) required

Basic computer proficiency (Microsoft Office & Outlook as well as data entry)

Familiarity with mail processing equipment (postage meters, scanners)

Ability to use basic maintenance tools and equipment

A valid driver's license and a clean driving record may be required for offsite mail runs or picking up supplies

Ability to perform physical activities including standing for extended periods, lifting, pushing, pulling, and carrying items up to 50 lbs (or more with equipment such as a dolly)

Strong organizational skills, attention to detail, and time‑management abilities

Effective problem‑solving skills and strong communication and interpersonal abilities

Demonstrated reliability, self‑motivation, and ability to work independently

Customer‑service oriented and adaptable to changing priorities and situations

Preferred

Prior experience in a mailroom, shipping/receiving, facilities, or building maintenance role preferred

Benefits

Medical

Dental

Vision

Life insurances

Short and long-term disability

A Company-match of 100% of a 6% contribution 401(k) plan

An Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

A wellness program

Company

Core Specialty Insurance Holdings, Inc.

Core Specialty, through its subsidiary insurers, offers a diversified range of property, casualty, and marine insurance products for small to mid-sized businesses.

Founded in 2020