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HEICO · 2 days ago

Senior Office Administrator

Santa Barbara, CA

Full-time

Onsite

Senior Level

$26.92/hr - $40.87/hr

5+ years exp

Santa Barbara Infrared, Inc. is a subsidiary of HEICO Corporation, specializing in advanced infrared and electro-optical test instrumentation. The Senior Office Administrator will provide essential administrative support, coordinate employee events, and assist in facility management while ensuring excellent customer service and office operations.

AerospaceElectronicsManufacturing

No H1B

U.S. Citizen Only

Responsibilities

Backup for all front office administration duties; primarily responsibility for answering the multi-line phones to provide excellent customer service, general office administration, mail distribution, reception, data entry, word processing, spreadsheet maintenance, scanning, filing, ordering office supplies, etc

General administrative support to organization including executive management

Assists facility manager in overseeing operations of the facilities including management of the building and office equipment. Interfaces with cleaning service, equipment vendors and landlord

Leads the coordination and planning of all employee events. This includes birthdays, anniversaries, company picnic, company holiday party, all-hands meetings and other events

Coordinates customer visits which include arranging for meals and refreshments

Administrative Support for HR Manager. This includes preparing onboarding, termination and benefits materials/packets, updating annual calendars, organizational charts and maintaining the SBIR Intranet

Other duties as assigned

Qualification

MS Office proficiencyAdministrative experienceFinance support experienceCustomer serviceEvent coordination

Required

High school diploma or general education degree (GED); and five to ten years' experience and/or training; or equivalent combination of education and experience

Solid administrative experience in an office setting

Training or proficiency in MS Office tools required

Current driver's license required with a clean driving record

Due to US Export Control Regulations compliance, eligible candidates MUST be a US citizen, permanent resident or a person who has been granted asylum; proper documentation required

Pre-employment verifications: must pass background, reference and ITAR/EAR checks in addition to a pre-employment drug screen