Microsoft · 2 days ago
Administrative Assistant (contract)
Redmond, WA
Contract
Hybrid
Mid, Senior Level
$30/hr - $34/hr
5+ years expMicrosoft is offering an exceptional opportunity for an Administrative Assistant (Contract) to provide high-level support to two senior directors within a dynamic marketing technology team. The role involves managing complex schedules, coordinating team operations, and ensuring the seamless execution of business priorities while fostering collaborative relationships across the organization.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Provide strategic calendar and time management support for two senior directors, aligning schedules based on their preferences, operating styles, and business priorities
Coordinate meeting logistics including room bookings, event management, and distribution of agendas, briefings, and pre-reads to ensure participants are well-prepared
Proactively manage scheduling conflicts using sound judgment and business context, delegating attendance when appropriate and keeping leaders informed of changes
Collaborate closely with Chiefs of Staff, Business Managers, and HR to support decision-making and cascade critical information across teams
Serve as a key liaison between executives and their teams, gathering insights from business managers, finance partners, and peers to prepare stakeholders for effective information sharing
Communicate with external partners and third parties, representing leadership with professionalism and clarity
Take on a leadership role within the Business Support discipline by actively engaging in the community and mentoring less experienced colleagues
Onboard and train new team members, contribute to a positive and collaborative team culture, and participate in career development opportunities
Facilitate engagement activities and support recruitment efforts in collaboration with the Talent Acquisition team
Coordinate both internal and external hiring processes, partnering with hiring managers and managing essential setup tasks such as ordering equipment and establishing distribution lists
Serve as a primary point of contact for new employees, vendors, and interns, ensuring they are connected with the right stakeholders and have access to necessary resources
Oversee headcount management activities including transfers, departures, reporting, and offboarding in partnership with Business Managers and Chiefs of Staff
Take ownership of event planning and execution, managing logistics and direction from start to finish including developing workback schedules and setting checkpoints
Serve as the primary point of contact for event-related updates and changes, resolving preparatory issues and escalating to senior Business Support staff when needed
Lead event close-out processes by tracking attendance, distributing post-event materials, and identifying lessons learned
Manage multiple projects from initiation to completion, each with distinct timelines and deliverables, while maintaining high standards of execution
Identify organizational impacts and risks, ensuring these are communicated effectively to relevant partners and stakeholders
Continuously improve and streamline processes, adapting as needed to meet evolving business needs
Demonstrate a strong understanding of the rhythm of business and contribute to its implementation in alignment with established organizational patterns
Execute meeting schedules that reflect leadership rhythm of business and apply discretion in managing the distribution of confidential communications
Manage comprehensive travel arrangements including accommodations, transportation, security protocols, and group codes for executives and teams
Develop detailed itineraries and agendas to optimize trip productivity, ensuring alignment with business objectives
Serve as a point of contact during travel to address issues or escalations and facilitate communication across all relevant parties prior to departure
Provide coverage for other Executive Assistants while they are out of office
Qualification
Required
Minimum 5 years of experience providing executive assistant or business assistant support
Minimum 5 years of experience with complex calendar management and Outlook/email management
Minimum 5 years of experience with team support and event coordination
Minimum 1 year of experience or demonstrated strong interest in AI tools such as Copilot
Experience working in fast-paced, high-energy environments
Proven track record of managing multiple priorities and projects simultaneously
Complex calendaring and schedule management
Advanced proficiency in Outlook and email management
Team support and coordination
Event planning and logistics management
Cross-functional collaboration and relationship building
Professional communication and stakeholder management
Project management and execution
Problem-solving and proactive decision-making
Ability to work effectively with ambiguity and change
Attention to detail and organizational excellence
Mentoring and training capabilities
Discretion and confidentiality management
Travel coordination and itinerary development
Proficiency in OneNote, Excel, Word, and PowerPoint
Preferred
Experience supporting one or two managers and a team of at least 50 people
Benefits
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
MarketScreener
2026-01-06
2026-01-06
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