RemX | The Workforce Experts · 1 day ago
Administrative Assistant
Scottsdale, AZ
Full-time
Onsite
Mid, Senior Level
$65K/yr - $75K/yr
5+ years expRemX | The Workforce Experts is a staffing agency seeking an Administrative Assistant with legal experience for a well-established law firm in Scottsdale. The role involves providing administrative support, managing billing and payroll processes, and assisting with various operational tasks within the firm.
Information TechnologyStaffing Agency
Hiring Manager
Ashley Cebulski
Responsibilities
Provide daily administrative support to attorneys, leadership, and office staff
Manage legal billing processes, including time entry, invoice preparation, and client billing follow‐up
Assist with payroll processing and maintain accurate employee records
Prepare, edit, and format legal documents, correspondence, and reports
Maintain organized filing systems (electronic and physical) and ensure proper document retention
Coordinate calendars, schedule meetings, and manage attorney and COO appointments
Handle incoming calls, greet visitors, and support front‐office operations
Assist with onboarding tasks, office procedures, and internal workflow improvements
Support the COO with administrative tasks and learn operational responsibilities in preparation for future transition
Perform other duties as assigned to support firm operations
Qualification
Required
5+ years of administrative experience in a law firm or professional services environment required
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational skills with high attention to detail and accuracy
Ability to multitask, prioritize effectively, and meet deadlines
Strong written and verbal communication skills
Professional, dependable, and eager to learn
Ability to maintain confidentiality and handle sensitive information with discretion
A proactive mindset with the ability to work both independently and collaboratively
Preferred
Experience with billing and payroll processes is strongly preferred
Company
RemX | The Workforce Experts
RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase