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Guardian Pharmacy · 1 day ago

HR Coordinator

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

Guardian Pharmacy is one of the nation’s largest long-term care pharmacy services providers, committed to delivering customized medication management solutions. The HR Coordinator role involves providing comprehensive administrative and operational support to the Human Resources department, ensuring compliance with employment regulations and efficient execution of HR programs and processes.

Assisted LivingElder CareHealth CareNursing and Residential Care

Responsibilities

Process background checks and Motor Vehicle Reports (MVRs) as part of the new hire process, including communicating with applicants regarding report findings when necessary

Schedule and track pre-employment and post-accident drug testing; communicate negative results and monitor outstanding or on-hold items requiring further review

Administer the Random Drug Testing Program, including scheduling tests, notifying managers, and ensuring timely completion

Audit employee onboarding and license completion; follow up with employees and managers to ensure timely compliance

Serve as administrator for the I-9 program and third-party vendor, ensuring completion through the vendor site and auditing payroll legal names and SSNs in Workday for accuracy

Administer the Leave of Absence (LOA) program, acting as a liaison between local HR teams and the outsourced leave vendor

Audit termination and offboarding reports, report non-compliance to local HR teams, and track resolution responses

Administer the Service Award program

Process HR vendor invoices and ensure accurate cost allocations

Manage the Labor Law Poster vendor to ensure compliance at all pharmacy locations, including onboarding new locations and ordering updated posters as needed

Complete annual EEO-1 reporting and all required state-specific EEO reports

Maintain employee personnel files, including transferring terminated employee files from active records and supporting the paper-to-digital migration of active employee files

Assist with additional HR functional areas as needed

Perform other duties as assigned

Qualification

HR operationsMicrosoft ExcelProblem-solvingAttention to detailQuality-focused mindsetConfidentialityTeam-orientedTime management

Required

Associates Degree or equivalent experience required

1–3 years of experience in a general office or support role; HR experience preferred (Advanced degree may substitute for experience)

Ability to maintain strict confidentiality at all times

Demonstrated understanding of the critical nature of HR operations and the impact of timely, accurate execution on employees and the organization; consistently exhibits a high sense of urgency when managing time-sensitive and compliance-driven tasks

Advanced computer skills, particularly in Microsoft Excel

Strong attention to detail and accuracy

Ability to work independently and meet deadlines

Strong problem-solving skills with minimal supervision

Ability to manage multiple tasks in a fast-paced, team-oriented environment

Quality-focused mindset with the ability to identify and question inconsistencies

Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy

Sense of Urgency/Accountability – recognizes the critical nature of the role and proactively prioritizes work to ensure deadlines, compliance requirements, and employee-impacting processes are completed accurately and on time

Strategy and Planning – ability to think ahead, plan and manage time efficiently

Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level

Team Oriented – ability to work effectively and collaboratively with all team members