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USAJOBS · 1 day ago

Correspondence Controller

Pentagon, Arlington, Virginia, USA

Full-time

Onsite

Mid, Senior Level

$71K/yr - $111K/yr

1+ years exp

USAJOBS is seeking a Correspondence Controller to join the Washington Headquarters Services (WHS), Executive Services Directorate (ESD). The role involves providing critical administrative support and executive staff assistance to high-level officials within the Department of Defense.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Establishes procedures for controlling and tasking action assignments of a wide variety of incoming unclassified correspondence

Functions as an authoritative source of guidance to OSD personnel and action officers regarding editorial principles and procedures

Performs Correspondence and Task Management System (CATMS) database updates and searches

Conducts editorial review and dispatch of outgoing correspondence signed by the Secretary of Defense, Deputy Secretary of Defense and the DoD Executive Secretary

Executes suspense management and document control procedures

Qualification

Task Management SystemCorrespondence ReviewGrammatical AccuracySuspense ManagementCustomer ServiceIntegrity/HonestyReading ComprehensionReasoningSelf-ManagementStress ToleranceAttention to DetailDecision MakingFlexibilityInterpersonal SkillsTeamwork

Required

U.S. Citizenship is required

Males born after 12-31-59 must be registered or exempt from Selective Service

May be required to successfully complete a probationary/trial period

Must be determined suitable for federal employment

Required to participate in the direct deposit program

This position is subject to pre-employment and random drug testing

Selections from this notice are subject to provisions of the DOD Priority Placement Program for displaced employees

The incumbent must be able to obtain and maintain a Top-Secret security clearance

A Special Background Investigation (SBI) is required with favorable adjudication by a determining authority

This position may require up to 10% occasional travel away from your normal duty station for official business on military or commercial aircraft

The incumbent may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays and/or overtime

One year of specialized experience equivalent to the GS-07 grade level in the Federal service that demonstrates your ability to: 1. Receive and review all types and levels for tasking assignment to the appropriate action office for response; and 2. Review correspondence for formatting and grammatical accuracy; and 3. Operate an electronic task management tracking system; and 4. Assist with managing suspense dates and changes to task assignments

Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related

One year of specialized experience equivalent to the GS-09 grade level in the Federal service that demonstrates your ability to: 1. Utilize correspondence and/or task management systems to analyze all types and levels of correspondence for tasking and data entry to the appropriate action office for response; and 2. Review and edit correspondence in accordance with established policies and procedures; and 3. Utilize administrative policies, programs, and procedures to effectively provide advice, guidance, and assistance to customers and executive/senior level leadership; and 4. Manage suspense dates and changes to task assignments

Equivalent combinations of education and experience may be used to meet the total qualification requirements

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume

Your resume may not exceed two (2) pages

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume