Corporate Travel Management (CTM) US · 1 week ago
Sourcing Specialist - Meeting Planning & Events
United States
Full-time
Remote
Mid, Senior Level
$55K/yr - $75K/yr
5+ years expCorporate Travel Management (CTM) US is focused on sourcing and negotiating vendor agreements to meet customer program goals and budgets. The Sourcing Specialist is responsible for finding venues, negotiating terms, and finalizing contracts while ensuring exceptional service and relationship management with clients.
Business TravelInformation TechnologyLeisureTourismTravel
Responsibilities
Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program. Include all internal stakeholders
Demonstrates a collaborative work style by using a consultative approach, actively listening to customer’s ideas, quickly assesses information, anticipate issues/outcomes, and make effective recommendations including ability to draw clear conclusions. Escalate to leadership for guidance when necessary
Make destination recommendations; submit eRFP’s through client preferred Event Technology Platform for a diverse group of customers with consideration of the program goals, objectives, budget, space requirements and preferred properties
Produce accurate documents/reports for clients and vendors in conjunction with account needs
Conduct effective contract negotiations including terms, due dates, cost savings and concessions
Review/modify contract terms as required by customer or venue to meet requirements and following customer's legal/risk review process. Facilitate contract execution between the parties in a timely manner
Provide meeting owner/requester a summary of all terms, due dates, cost estimates for budgeting purposes, and deposits
Record accurate budget, cost, savings, and contract execution in Cvent or applicable technology
Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable. Follow-up to ensure timely payment processing and revenue reconciliation
Meet or exceed program timelines and deadlines established by customer or program
Responsible for working closely with internal and external meeting stakeholders to quickly resolve any issues that may arise
Provide exceptional service and manage the relationship with the meeting owner. Proactively offer professional recommendations to the client based on industry knowledge and expertise. Secure repeat business
General industry knowledge of domestic and international destinations, hotel brands and venues
Other duties as assigned
Qualification
Required
High school diploma or equivalent is required
Embrace CTM's core values of Connect, Evolve and Deliver
Professional, collaborative and supportive interaction with employees, clients, suppliers and vendors
Ability to work independently as well as part of a team
Appropriate and professional written and verbal communication
Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests
Creative and analytical thinking with strong problem-solving and consultative skills
Demonstrates calm under pressure - is a proactive contributor and eager to learn
Proficiency in Microsoft Office Suite
Ability to do basic math
Ability to read and interpret information
Attention to detail
Regular and reliable attendance
Strong proficiency in meeting technology for example: Cvent; Groupize, Lenos; and other technologies as needed
Identify process efficiency opportunities and challenge the status quo. Work with Leadership on efficiency opportunities, account specific best practices and continual enhancements
Ability to work evening hours, weekends, and longer hours during high volume periods
Basic understanding of Strategic Meeting Management Programs
Excellent time management skills
Preferred
Minimum of 5 years venue sourcing experience preferred, including vendor contracting and negotiation
A CMP and/or CMM designation is preferred
Technology designations, such as Cvent Event and Sourcing Professional Certifications are strongly recommended
Benefits
Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term Disability
Voluntary Long-Term Disability Insurance
Robust Wellness Program with incentives available to save money on your medical insurance premiums.
Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
Flexible Spending Accounts
Dependent Care Savings Account.
Dental Insurance Plan
Vision Insurance Plan
9 Company Paid Holidays including the day after Thanksgiving.
Generous paid time off programs for vacation and sick days
Employee Assistance Plan with access to Talk Space Therapy
Family Medical Leave
Paid Parental Leave (4 weeks)
Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Bereavement Leave
401(k) Retirement Plan with a generous match per pay period
Student Loan Payment Match
Company
Corporate Travel Management (CTM) US
Corporate Travel Management (CTM) is an award-winning global provider of innovative and cost-effective travel solutions spanning corporate, events, leisure, loyalty and wholesale travel.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kevin O'Malley
CEO, CTM North America
Maureen Brady
Chief Operating Officer
Company data provided by crunchbase