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City of Dallas · 1 day ago

Administrative Specialist III – DPD Open Records (Digital Team) (Dallas Police)

Dallas, TX

Full-time

Onsite

Mid, Senior Level

$25.12/hr - $28.85/hr

5+ years exp

The City of Dallas offers careers with purpose and is seeking an Administrative Specialist III for the DPD Open Records Digital Team. This role is responsible for processing digital open records requests and supporting the management of DPD video and audio files to ensure compliance with relevant laws and regulations.

GovernmentInformation ServicesWeb Browsers

No H1B

U.S. Citizen Only

Responsibilities

Coordinates the receipt of requests for information under the Public Information Act for the Dallas Police Department

Reviews and reacts confidential records before the release of information in accordance with the Texas Public Information Act

Reviews and reacts confidential audio and video records before the release of information in accordance with the Texas Public Information Act

Assist and/or reviews electronic mail and file searches for records requests using City database systems

Coordinates with Open Records Executive Administrator, Police Records Manager, and other police staff to complete requests for information

Composes, edits and types correspondence, memoranda, reports, and other documents using various word and data processing software requiring knowledge of rules of grammar and practices of document preparation

Assists with updates to the City's Public Information Policies and Procedures in accordance with the Texas Public Information Act

Assist with cross-training backup staff in all records request processes and systems

Provide administrative support to division staff

Performs any and all other work as needed or assigned

Qualification

Public Information ActRecords management technologyCustomer serviceOffice administrationEstablishing relationshipsTroubleshooting systemsCompiling dataDocument preparationVarious software applicationsEffective communication

Required

High school diploma or GED

Five (5) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable, Invoice reconciliation and payment, Correspondence/publication preparation, Procurement, Budget analysis/preparation, Contract administration, Policy/procedure development, Records management and/or report writing, Financial management experience

Knowledge of Public Information Act (PIA)

Knowledge of state laws, City Charter and local ordinances pertaining to records management, including electronic records

Knowledge of customer service and office administration

Knowledge of records management technology and systems

Knowledge of various software applications

Knowledge of City's organizational structure

Ability to receive requests, research files and compile data

Ability to compile and assist in maintaining a variety of computerized and manual files

Ability to troubleshoot problems with systems and record management

Communicating effectively both verbally and in writing

Establishing and maintaining effective working relationships

Must pass an intensive background investigation and drug test