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NBCUniversal · 1 day ago

Administrative Analyst

Universal City, CA

Full-time

Onsite

Entry Level

$65K/yr - $68K/yr

2+ years exp

NBCUniversal is one of the world's leading media and entertainment companies. The Administrative Analyst will provide administrative support and manage inventory database tracking of hardware assets for film productions, ensuring accuracy and organization in a fast-paced environment.

BroadcastingMedia and EntertainmentNews

H1B Sponsor Likely

Responsibilities

Candidate will be responsible for administrative duties as well as inventory database tracking and management of all computer assets deployed to NBC Universal film productions and term deals

Administrative support for department VP

Manages VP calendar, PSG shared calendar and coordinates scheduling of departmental meetings

Responsible for Concur expense reporting and coding for the department

Submit and receive purchasing requests and inventory newly purchased assets

Ordering kitchen and office supplies and restocking

Maintain and organize purchasing/spending digital files

Database tracking and auditing of fixed all asset computer equipment including but not limited to computers, monitors, printers, accessories, internal components, data center hardware and specialized production workflow hardware

Follow up on outstanding assigned equipment and get estimated return dates

Follow up with productions regularly on accuracy of information – user and location updates

Coordinate all shipping (domestic and international) to production locations including customs manifests and subsequent follow-up paperwork and clearances

Process accounts payable and research status

Update disposition of PSG Assets in ServiceNow

Manage RMA/repair records for assets

Coordinate disposal process for assets at the end-of-life cycle

Physically work with hardware assets, cables/cords & shipping containers moving in and out of storage

Maintains organization of PSG stockroom and covers inventory control of secured assets and their assignments to technicians

Occasional on-lot pickups and deliveries

Assist Account Admin with account management correspondence

Assist with office facilities as needed

Qualification

Database softwareInventory managementO365 productsComputer hardware knowledgeAttention to detailCustomer service skillsTyping skillsCommunication skillsProblem-solvingAdaptability

Required

IT department requirement that all members need to be tech-savvy to some degree, requires computer and internet research proficiency

Min 2-year experience working in database software including an understanding of databases work and track data

Min 2-year inventory management experience, computer hardware tracking experience a plus

Strong O365 products: Outlook, Teams, PowerPoint, SharePoint, Excel & Word – more than basic or beginner experience

Fast typing skills, 10-key a plus

Strong communication skills both verbal and written

Strong customer service skills

Preferred

Managing inventory requires strong attention to detail and accuracy as well as an understanding regarding what is being tracked

A good candidate for this position should have some knowledge of computer equipment and accessories and the requirements for tracking these assets

Have a solid history of managing an inventory of some sort in a database software, FileMaker pro experience is a plus but not a requirement

Experience working in a studio film production environment or similar fast-paced business

Ability to adapt, problem-solve and learn at a high rate

Must be able to work closely with various staff levels at the studio and on film production

Applicant must be able to process requests at a quick rate expecting much change

This job demands a hands-on candidate not afraid of challenging situations

Candidate must be dependable as the responsibilities of this job are demanding and constant

Patience is a very good characteristic for this position as it requires working with technicians whose focus is not on the accuracy of the inventory but on getting the inventory prepped and shipped

Benefits

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

A variety of other discounts and perks

Company

NBCUniversal

Glassdoor4.0

NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.

Founded in 1912

New York, New York, USA

10001+ employees

https://www.nbcuniversal.com/

H1B Sponsorship

NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2020 (1)