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NBCUniversal · 1 day ago

Administrative Assistant, Film Music

Universal City, CA

Full-time

Hybrid

Entry Level

$48K/yr - $60K/yr

2+ years exp

NBCUniversal is one of the world's leading media and entertainment companies. The Administrative Assistant will support the Film Music team by managing schedules, coordinating travel, and assisting with various administrative duties to ensure smooth operations within a fast-paced environment.

BroadcastingMedia and EntertainmentNews

H1B Sponsor Likely

Responsibilities

Heavy phone management, roll calls, provide notes for calls as requested

Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings

Coordinate executive, project & scoring related travel and other administrative duties as needed

Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc

Assist executive as needed with music research projects, music searches & collection of outside music submissions

Research song information to complete clearance forms for licensing department

Coordinate and distribute scripts, subsequent drafts/pages to department

Assist in maintaining internal & external department distribution lists

Work synergistically with other team members in maintaining and updating the department’s new music drive

Maintain inventory of office supplies & shipping materials on a weekly basis

Assist with creating and updating internal documents

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookITunesMac proficiencyMusic industry knowledgeDiscretionOrganizational skillsAttention to detailCommunication skillsTeam-oriented

Required

Bachelor's degree or equivalent experience

Proficient in Microsoft Word, Excel, and Outlook

Proficient in iTunes and Mac

Excellent organizational skills, strong attention to detail, and proven ability to meet tight deadlines

Ability to handle confidential and sensitive information with discretion

Preferred

2+ years administrative experience ideally in the music for film or television industry

Ability to multi-task, work, and prioritize tasks in a fast-paced office and maintain high attention to detail under deadline pressure

Display knowledge and passion for music – different genres, decades, etc

Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management

Personable, team-oriented; have the ability to work with a variety of different personality-types

Experience and knowledge of the music industry

Proven ability to exercise discretion and integrity

Self-starter, punctual

Accountable; takes ownership and pride in their assignments and day-to-day tasks

Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs

Benefits

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

A variety of other discounts and perks

Company

NBCUniversal

Glassdoor4.0

NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.

Founded in 1912

New York, New York, USA

10001+ employees

https://www.nbcuniversal.com/

H1B Sponsorship

NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (1)