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Interplay · 3 days ago

Office & Operations Coordinator, Platform

New York, NY

Full-time

Onsite

Entry, Mid Level

2+ years exp

Interplay is seeking an Office and Operations Coordinator to enhance the office experience and streamline operations. The role involves managing office logistics, coordinating events, and supporting operational tasks to ensure a smooth workflow.

FinanceFinancial ServicesVenture Capital

Responsibilities

Own the daily office rhythm: supplies, mail/packages, guest experience, meeting room readiness, and general office organization

Coordinate vendors and service providers (cleaning, repairs, internet/IT support, building management, etc.)

Manage office inventory and purchasing; keep the office stocked and cost-conscious

Maintain office guidelines and make it easy for people to follow them (signage, docs, quick training)

Manage and coordinate all internal events, external Interplay hosted events, and all events being held at the office

Event coordination with internal and external representatives

Handle ordering and set up of catering

Manage all scheduling

Manage RSVPs and RSVP communication

Responsible for day of execution including set-up and breakdown

Help run operational “admin backbone” tasks: documentation, trackers, forms, intake workflows, recurring checklists

Identify operational friction and propose improvements (templates, automations, better trackers)

Execute platform support to Interplay portfolio companies, colloquially know as “connecting the dots” with an emphasis on sourcing leads for intro requests

Help maintain simple dashboards and trackers (e.g., Airtable/Notion/Sheets), ensuring data is accurate and current

Act as a go-to person for “how do I…?” questions around internal systems and workflows

Assist with general accounting needs like tracking and recording expenses, managing monthly uncategorized reports, and executing recurring business payments

Support business entity filings, annual reports, and compliance documentation with state agencies

Assist in creating, publishing, and managing blogs, podcasts, and marketing content across platforms

Collect and report weekly analytics for marketing, talent, website, and podcast performance

Maintain email groups, support Airtable database updates, and assist with scraping tools and research tasks

Qualification

Office managementOperations coordinationGoogle WorkspaceEvent coordinationProblem-solvingDocumentationService-orientedInterpersonal skillsSelf-starterOrganizational skills