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Birch, Stewart, Kolasch & Birch, LLP (BSKB) · 4 days ago

IP (Patent) Legal Assistant

Vienna, VA

Full-time

Onsite

Entry Level

3+ years exp

Birch, Stewart, Kolasch & Birch, LLP is an internationally recognized intellectual property law firm located in Vienna, VA, seeking a qualified IP Legal Assistant to provide full administrative support to firm attorneys. The role involves comprehensive understanding of US Patent prosecution and includes responsibilities such as filing applications, drafting documentation, and maintaining client relations.

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Hiring Manager

Vanessa Adu

Responsibilities

Create, revise and file provisional, non-provisional and continuing US Patent Applications, including reissue applications, and PPH applications in the US Patent and Trademark Office

Draft and prepare documentation associated with US Patent and Trademark prosecution/litigation matters and/or filings

Prepare and file Information Disclosure Statements and maintain integrity of the Firm’s prior art database

Draft, prepare and proofread written correspondence, memoranda and/or other documentation for attorneys, but not limited to: internal personnel, clients, Foreign Associates and/or Assignees and monitor incoming correspondence

Prepare, review and edit billing proformas and invoices

Manage, maintain and ensure accurate clearing of individual dockets and dockets of established attorney(s)/agent(s)

Manage and maintain the attorney/agent calendar

Screen and direct incoming telephone calls and/or voice messages

Copy, scan and save all communications in the appropriate document management system

Assist with coverage of attorneys/agents as needed and requested by the IP Legal Assistant Manager

Maintains positive communication with internal and external clients such as Foreign Associates, Assignees and/or Contacts via oral and/or written correspondence

Receives clients and/or visitors

Develops and maintains positive client relations

Utilize and provide feedback for documented guidelines, processes and procedures

Provide input on workflows and templates

Conduct quality review (EFS and e-mail)

Attend meetings and training sessions as determined by IP Manager

Other duties as assigned

Qualification

US Patent prosecutionElectronic Filing System (EFS)USPTO resourcesMS Office 2016IP Portfolio Management softwareParalegal CertificateAnalytical skillsDetail-orientedCommunication skillsOrganizational skills

Required

Minimum high school diploma

Knowledge of and experience with administrative issues related to an Intellectual Property environment such as, filing applications, reissue applications, formalities, responses, drafting amendments, and monitoring docketing deadlines

Knowledge of and proficiency in using the Electronic Filing System (EFS) and Electronic Patent Assignment System (EPAS)

Knowledge of and experience with USPTO resources, for example Patent Center, and other related programs

Experience using MS Office 2016 including MS Outlook, MS Word, etc

Knowledge of and experience with Elite or other similar billing systems

Experience with mainstream IP Portfolio Management software such as Patricia or other similar Docketing software

Thorough knowledge of the principles and practices of an IP law firm; ability to problem solve; knowledge of IP departmental policies and procedures

Ability to develop and maintain effective working relationships at all levels within and outside of the department; prepare effective correspondence and reports; and communicate effectively verbally and in sensitive interpersonal situations

Service-oriented individual with enthusiasm for the challenges of providing complex services in a law firm setting

Detail-oriented individual possessing organizational skills

Analytical and problem-solving skills are essential

Excellent oral and written communication skills

Ability to initiate and manage projects from inception through completion

Ability to work independently and mentor staff and effectively interact in a collaborative work environment

Ability to multi-task and work in a fast-paced environment

Ability to fully adhere to firm confidentiality standards