Apply on Employer Site

Texas Water Development Board · 1 day ago

TWDB - 26-42: Flood Planning Contract Coordinator (Contract Specialist II-III)

Austin, TX

Full-time, Contract

Onsite

Mid, Senior Level

$4,900/mo - $5,100/mo

2+ years exp

The Texas Water Development Board is dedicated to ensuring a secure water future for Texas. They are seeking a Contract Specialist to manage and oversee a portfolio of contracts and agreements within the Flood Planning Division, collaborating with various stakeholders to ensure compliance and effective contract administration.

Government Administration

No H1B

Responsibilities

Manages all aspects of administration of a portfolio of contracts and other agreements for the Flood Planning Division, Flood Management Evaluation (FME) for small communities’ program in particular, including developing solicitations, evaluating bids, developing contracts, reviewing payment requests, processing amendments, coordinating risk assessments, and closing out contracts

Supports all aspects of administration of a portfolio of contracts and other agreements for the Flood Planning Division, including developing solicitations, evaluating bids, developing contracts, reviewing payment requests, processing amendments, coordinating risk assessments, and closing out contracts, as needed

Works with division staff to develop solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications

Collaborates with division staff and other agency contract specialists, finance staff, and legal counsel to approach, understand, and resolve contract-related issues

Serves as the primary point of contact with contractors and agency staff for all issues related to contract management and compliance issues

Ensures that contract documentation is developed, processed, and executed in a timely and efficient manner

Acts a liaison closely with division staff and other agency departments, as appropriate, keeping them fully informed on progress

Coordinates risk assessments for contract monitoring and for overall contract activities within the division

Initiates contracts according to agency policy, including creating requisitions in CAPPS (Centralized Accounting and Payroll/Personnel System) to encumber contract funds

Facilitates and coordinates internal and external contract-related meetings, such as meetings for initial project kick-off, contract progress, stakeholder meetings, and evaluation scoring

Monitors and/or tracks contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies

Evaluates expenditure data and makes projections to ensure appropriate use of funds

Complies with purchasing policies and regulations and ensures agency and state procurement procedures are followed in all procurements

Monitors legal and regulatory requirements pertaining to contracting

May recommend changes and update solicitation and contract boilerplate documents and other contract-related documents

May recommend cancellation of contracts based on performance

May assist with developing contract administration policies and procedures

May train others

Assists with special projects as assigned

Assists with maintaining master hard copies and electronic copies of TWDB personnel information, policies, procedures, guidelines, checklists, forms and reference materials

Maintains confidential and sensitive information

Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule

Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses

May be required to operate a state or personal vehicle for business purposes

Performs other duties as assigned

Qualification

Contract managementContract developmentCertified Texas Contract ManagerCAPPSNegotiating contractsMicrosoft OfficeRecord keepingCustomer serviceAttention to detailTeam collaboration

Required

Graduation from an accredited four-year college or university with a bachelor's degree in Business Administration or a related field

Contract Specialist II: Two years of relevant work experience in contract development, management, or evaluation, or in work requiring similar skills

Contract Specialist III: Five years of relevant work experience in contract development, management, or evaluation or in work requiring similar skills

Certification as a Certified Texas Contract Manager (CTCM) OR ability to obtain certification within six months after hire date

Relevant education and experience can be substituted on a year-for-year basis

Ability to meet agency in-office requirements

Preferred

Certified Texas Contract Developer (CTCD)

Work experience with a government organization, preferably with a State of Texas agency

Familiarity with TWDB agency programs, policies, and procedures

Contracting experience for the State of Texas or other governmental entity using the Centralized Accounting and Payroll/Personnel System (CAPPS)

Experience with State and/or Federal grants and grant programs

Knowledge of state and federal contracting regulations and procurement rules, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices, and of policies and procedures of contract management