Apply on Employer Site

GIS · 1 day ago

Office Administrator

Abbeville, LA

Full-time

Onsite

New Grad, Entry Level

GIS Company is the preferred choice for utility-scale PV construction, seeking honest, hardworking and motivated professionals. The Office Administrator will provide essential administrative support to ensure the smooth functioning of the solar farm construction project, coordinating with various teams and managing documentation.

Career PlanningIdentity Management

Responsibilities

Provide day-to-day administrative support to the project management team including scheduling meetings, preparing reports and maintaining office supplies

Manage, organize, and maintain project documentation, including contracts, permits, safety records, and compliance documents

Serve as the primary point of contact for office communications, including phone calls, emails, and in-person inquiries

Maintain accurate records of employee attendance, and timesheets

Assist in coordinating project activities, including monitoring project timelines, organizing site visits, and helping with logistics for on-site personnel

Ensure compliance with safety regulations by maintaining up-to-date records of safety training and documentation

Provide additional support to management as needed

Qualification

Office AdministrationMicrosoft OfficeProject Management SoftwareDocument Control SystemsMultitasking SkillsSolar ProjectsCommunication SkillsInterpersonal SkillsOrganizational SkillsTeamworkWork Independently

Required

Proven experience as an Office Administrator preferably in solar farm construction

Strong organizational and multitasking skills

Proficient in Microsoft Office (Word, Excel, PowerPoint) and project management software

Excellent communication and interpersonal skills

Ability to work independently and as part of a team

Ability to work on a construction site environment is required

High school diploma or equivalent is required

Valid driver's license

Must be able to move around the construction site, including walking on uneven terrain

While the role is primarily office-based, occasional outdoor exposure may be required, which could involve exposure to weather conditions such as heat, rain, wind, and cold

Ability to wear personal protective equipment (PPE) such as hard hat, work boots, and safety vest if required to go out on the construction site

Frequent standing, walking, and occasional stooping or bending may be required

Ability to sit for extended periods while performing office-related tasks such as typing, filing, and using office equipment (e.g., computers, printers)

Occasionally lift and carry office supplies, documents, or small equipment up to 25 lbs

Adequate visual ability to read and prepare documents, spreadsheets, and project reports

Must be able to clearly hear and participate in conversations in potentially noisy environments

Frequent use of hands and fingers for typing, handling paperwork, using office equipment, and performing clerical tasks

May occasionally be required to drive