KODIAK Construction Recruiting & Staffing · 3 days ago
Project Assistant
Hendersonville, TN
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $70K/yrKODIAK Construction Recruiting & Staffing is seeking a highly organized Project Coordinator to support Project Managers and field teams across active construction projects in Hendersonville, Tennessee. The role focuses on project execution through coordination, documentation, purchasing, equipment logistics, reporting, and closeout support.
Staffing & Recruiting
Hiring Manager
Jennifer Schneider
Responsibilities
Prepare all up-and-coming job folders and project documentation with a high level of accuracy
Assist Project Managers with project mobilization and demobilization activities
Obtain a minimum of three vendor quotes for equipment rentals and jobsite services
Create, distribute, and manage purchase orders (POs), ensuring accuracy and proper documentation
Maintain and reconcile PO logs with eCMS committed cost reports
Collect and track expense and Comdata receipts and reconcile all costs accurately
Build and maintain the equipment schedule (“Equipment Bible”) with precise tracking
Coordinate delivery and pickup of rental equipment through vendors and online portals
Prepare individual equipment rental POs (one PO per rental item, per vendor contract)
Maintain detailed equipment rental logs, ensuring data accuracy and completeness
Assist with the submittals process, tracking all documents through completion
Maintain accurate and up-to-date submittal logs throughout the project lifecycle
Assist with collecting and organizing closeout documentation, ensuring completeness and compliance
Prepare startup and turnover documentation for Superintendents and customers
Assist in preparing monthly project status reports, reviewing cost data for accuracy
Reconcile cost reports and resolve open or outstanding items
Support drafting and processing subcontracts with attention to detail
Maintain accurate daily and weekly labor timesheets and logs
Manage Procore workforce planning data, ensuring personnel records, certifications, and training information are current and accurate
Assist with meetings, drawing distribution, safety documentation, and project preparation tasks
Qualification
Required
Experience in construction project coordination or administrative support
Strong attention to detail and accuracy, especially with documentation, purchasing, and cost tracking
Excellent organizational and time-management skills
Ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills
Preferred
Experience with Procore or similar construction management software preferred
Company
KODIAK Construction Recruiting & Staffing
Pivot Workforce and Kodiak Labor Solutions recently merged and operate under the KODIAK brand.
Founded in 2021
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase