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University of New Haven · 1 day ago

Administrative Clerk III

West Haven, CT

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of New Haven is a private, coeducational university recognized for academic excellence. The Administrative Clerk III will perform moderately complex administrative tasks specific to the Dental Hygiene Program in the Allied Health Department, including processing student applications, maintaining schedules, and communicating with prospective students.

E-LearningEducationHigher EducationNon ProfitUniversities

Culture & Values

No H1B

Responsibilities

Process information such as student applications and records, housing assignments, purchase orders, invoices, correspondence, reports, and catalogues for filing

Gather information needed to process university forms by interfacing with administrative offices, students, parents and faculty

Gather and collate statistical information for departmental reports

Make appointments and maintain schedules as required by respective departments

Communicate and interact with prospective students and their parents

Data entry and retrieval in University systems

Compose general correspondence and emails

Maintains filing system as needed

Maintain vendor lists and appropriate data bases

Answer phones and Greet visitors

Typing, Photo Copying, Faxing, and Scanning

Maintain department schedules

Operate office equipment

Open, sort and distribute mail

Inventory office supplies

Prepare requisitions for materials and supplies

Specific job duties will be developed by the hiring department

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookData entryClerical experienceBasic math skillsOffice equipment operationCustomer service skillsProfessional communicationInterpersonal skills

Required

High school degree required

A minimum of two (2) years of clerical experience preferably in a higher education environment

Ability to type with speed and accuracy

Knowledge and skills in Microsoft Word, Excel, Outlook and Banner

Basic math skills

Ability to operate office equipment and to acquire to new data processing skills

Ability to work in a collaborative manner with peers and colleagues

Ability to communicate in a professional, clear and concise manner

Professional appearance and demeanor

Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public

Ability to maintain strict confidentiality of sensitive and private information

Benefits

Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.

Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program

Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities

Employee Discounts on products, services and educational opportunities

Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable