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Broyhill Asset Management · 1 day ago

Chief Operating Officer

Charlotte, NC

Full-time

Onsite

Director/Executive

Broyhill Asset Management is a Charlotte, NC-based boutique investment firm seeking a Chief Operating Officer. This role oversees all non-investment operations, including finance, accounting, compliance, and operational infrastructure, with a focus on building institutional-quality operations to support the investment team.

Asset ManagementFinancial ServicesVenture Capital

Hiring Manager

Pam Reid

Responsibilities

Own all non-investment activities of the firm, leading the firm’s end-to-end operating cadence, and executing on all deliverables with 100% accuracy without reminders

Make decisions and keep day-to-day issues off the CIO’s plate while escalating the right items at the right time (material, irreversible, client-impacting, reputational, or regulatory matters)

Protect the investment team, ensuring the majority of their time is spent driving returns by proactively removing operational burdens rather than leaning on them for support

Build and maintain a documented operating system: calendars, checklists, standard operating procedures, and internal controls, with clear ownership across the firm

Reconcile issues in a timely and efficient manner, managing all service providers with urgency and professionalism (no lingering open loops, no 'waiting on them' as a permanent state)

Oversee accounting and reporting across the firm, including budgeting, forecasting, cash management, payables/receivables, and payroll administration

Own the accuracy of internal and external reporting, including statements, reports, audits, and tax returns, including any data required for marketing materials and investor communications

Oversee all of the firm’s accounting workflows, including coordination with administrators and outside accountants, monthly books, allocations, statements, and fee calculations

Maintain institutional-quality documentation and a clear 'source of truth' for performance, fees, and client/investor reporting

Manage all firm financial obligations and service providers; oversee day-to-day operations in HR, legal, payroll, benefits administration, 401k administration, and administrative areas

Oversee accounting and reporting for all separate accounts and private funds, including oversight of the audit and tax return preparation of Broyhill’s private funds

Ensure the firm meets its obligations within all regulatory frameworks, maintaining the highest ethical standards, protecting its reputation, mitigating risk, and fostering a culture of integrity

Execute all aspects of the firm’s compliance program, ensuring it follows all relevant regulations, meets institutional standards of quality, and remains current, complete, and exam-ready

Maintain all required regulatory filings and internal compliance documents (including Form ADV, Form 13F, Form N-PX, code of ethics, and related firm policies)

Perform ongoing, quarterly, and annual compliance processes: attestations, employee trading oversight, outside business activities, marketing review, email and communications surveillance coordination, training, annual reviews, etc

Proactively identify and address risks, implement improvements, provide guidance clearly and early (no surprises), and ensure employees adhere to internal policies and external regulations

Ensure all internal firm documentation is always up to date and maintained clearly and consistently

Own all workflow execution and reporting infrastructure: intake and triage of investor requests, coordinating materials, maintaining data, marketing materials, and standard responses, and ensuring the firm is always 'institution-ready' with accurate data, clean processes, and professional execution

Manage operational and logistical needs for the firm’s funds, including coordination with fund counsel, administrator, and auditor, to prepare legal documents, oversee flows, and reporting

Support operational needs of the separate account business by generating reports, managing the composite, reconciling trades, and verifying activity alongside the team

Manage relationships with the Broyhill Family Office, various platforms, and TAMP partners, including onboarding, continued outreach, due diligence, reporting, and support as needed

Provide ongoing operational support to the investment team, and prepare reports as needed to monitor the portfolio, performance, risk, etc

Qualification

Investment management experienceFinancial reportingCompliance knowledgeOperational workflowsBudgetingLeadershipAttention to detailCommunication skillsTeam-first mindset

Required

Significant experience operating inside an investment management environment (RIA, hedge fund, asset manager, family office, fund administrator, auditor, or similar), with direct exposure to finance, operations, and compliance responsibilities

Demonstrated ability to build and upgrade institutional processes, controls, and reporting in a small, high-accountability environment

Strong competency in financial reporting, budgeting, and operational workflows, with the ability to review work for precision and catch issues before they leave the building

Working knowledge of SEC compliance requirements (either as CCO or an operational owner partnering closely with outside compliance support)

Exceptional written and verbal communication skills and an ability to represent the firm with maturity and clarity