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ORAU · 3 days ago

Administrative Assistant 2

North Las Vegas, NV

Full-time

Onsite

Mid Level

$20.92/hr - $27.98/hr

4+ years exp

ORAU is seeking an Administrative Assistant to support the Special Operations and Research Division (SORD) office. The role involves providing general administrative functions, managing office tasks, assisting with property management, and supporting budget monitoring and reporting.

Universities

Culture & Values

Responsibilities

General Administrative functions - Assist with day-to-day tracking of expenditures, utilizing planning and budgeting systems, financial briefings, fact-finding, form preparation, and time management

Provide office management and administrative functions essential for the success of research goals. Support projects in coordination with division director, administrative team, and DOE/NNSA/NFO

Serve as Property Contact - Support and assist the Property Custodian in property management activities. Assist with tracking property location and condition. Assist with assignment of property for official use and appropriate safeguards. Assist with reporting all incidents within guidelines. Assist with audits and verifications

General office management functions to include but not limited to working with facility representatives to coordinate site safety, managing communications, scheduling, organizing information, and other general support

GSA Vehicles - Assist with monthly reports, monitoring, and other necessary tasks

Timekeeper - Assist with preparation of time and attendance reports

Purchasing - Assist in activities to purchase materials, supplies, non-personal services, and equipment essential for the success of goals

Qualification

Microsoft OfficeGoogle WorkspaceFederal research experienceCoordinationMultitaskingOrganizational skillsEffective communicationAttention to detailProblem-solving skillsTeamwork

Required

High School diploma and 4-6 years of experience requiring similar knowledge, skills, abilities, and performing duties as described may be substituted for the minimum requirements

Must have experience and be proficient in using Microsoft Office (Word, Excel, Outlook and PowerPoint) and Google Workspace (Docs, Sheets, Gmail, and Slides)

Effective communication, both verbal and written, and customer-friendly attitude is required

Punctuality and excellent attendance is required

Conscientious attention to processes and procedures are required as well as the physical organization of the office space

Experience working in a Federal and/or research environment and business office operations

Must have experience interfacing with internal/external subject matter experts

Coordination and multitasking for multiple programs

Strong interpersonal, written and verbal communication, critical thinking, decision-making, and problem-solving skills

Excellent organizational skills are a requirement for the position

Ability to coordinate, organize, and manage multiple tasks

Attention to detail, deadline consciousness, positive attitude, teamwork, strong work ethic, enthusiasm, and creativity desired

Ability to research and interpret information

Ability to devise methods to compile, analyze and utilize information

Ability to meet internal/external staff expectations within scope of the project

Ability to adjust schedules to meet deadlines

Experience working with internal/external staff to develop solutions

Benefits

Legally required benefits

Retirement plan access

Travel Accident Insurance

Paid Time Off (PTO)

Paid Holidays

Flexible work schedules or compressed work weeks

Occupational Health and Wellness Programs

Employee Assistance Program

Company

ORAU

Glassdoor4.4

ORAU provides innovative scientific and technical solutions to advance research and education, protect public health and the environment and strengthen national security.

Founded in 1946

Oak Ridge, Tennessee, USA

501-1000 employees