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Alliance Defending Freedom · 1 day ago

Facilities Manager

Scottsdale, AZ

Full-time

Onsite

Senior Level

5+ years exp

Alliance Defending Freedom is a non-profit organization dedicated to protecting religious freedom and related rights. The Facilities Manager will oversee the management of ADF's headquarters in Scottsdale, AZ, ensuring efficient operations, vendor management, and team support while fostering a positive office environment.

Funding PlatformLegalNon ProfitPublic RelationsReligion

Comp. & Benefits

Responsibilities

Negotiate and manage service/vendor contracts for the operational needs of the Scottsdale building

Maintain vendor files and documentation, including the master contact list of all vendors associated with ADF

Follow proper contract procedures for all maintenance and equipment-related contracts in the Contract Management System

Act as the emergency contact for failed building systems and maintain project records

Review, approve, and reconcile facilities invoices and expense reports

Monitor and track facilities budgets, identify variances, and assist with annual planning

Oversee office and break room supply ordering and inventory control

Assist Director of Facilities with annual budget planning and tenant spacing

Manage daily facility operations and serve as liaison with the Security team for all building activities and maintenance

Oversee all renovation projects, ensuring timelines, budgets, and building operations are maintained

Coordinate on-site vendors (e.g., landscaping, shredding, pest control) and maintain facility appearance standards, this includes communicating with team members on applicable policies

Oversee conference room readiness and set-up for internal and external events

Manage office moves, workstation setups, and workspace readiness for new team members

Collaborate with IT on cable management and space optimization

Maintain and assign seating using Space IQ or applicable tools

Oversee storage spaces and support special project space needs

Assist in managing tenant leases and ensure activities align with the master lease

Adhere to ADF security protocols and communicate issues to the Security Team

Administer Maricopa County’s Trip Reduction Program

Act as Facilities point of contact for events at ADF Scottsdale

Coordinate with Events and AV teams on room layout, furniture, and technical needs

Manage Facilities Event Service Requests and train planners on room setup and policies

Respond to team and tenant facility requests via the service desk ticketing system

Support office equipment, furniture, and supply needs

Solicit feedback to improve service response and resolution times

Serve as primary contact for tenants regarding building operations and maintenance

Perform special projects and duties as assigned to support ADF’s mission

Oversee mailroom and supply areas, including staff and process management

Train users on secure mailroom access and coordinate with the Print House for shipping logistics

Lead and develop team members through coaching, mentoring, and regular check-ins

Foster a culture of trust, service, and innovation

Manage staffing coverage, approve expenses, timesheets, and PTO

Conduct Career Path Discussions and support professional growth

Qualification

Facilities managementVendor managementBudget oversightTeam leadershipOSHA knowledgeMicrosoft SuiteSpace management toolsCustomer service skillsCommunicationOrganizational skillsInterpersonal skills