Melara Enterprises · 2 weeks ago
Business & Office Assistant
Baton Rouge, LA
Full-time
Onsite
New Grad, Entry LevelMelara Enterprises is a company that supports various business and administrative operations. They are seeking a Business & Office Assistant to handle financial processing, HR support, and facility management, ensuring smooth daily operations.
Computer Software
Responsibilities
Gather, code, and enter vendor invoices into Quickbooks Online to pay, get approvals, print and prepare checks and ACH files
Assist with accounts receivable collections, payment reminders, and coordination with sales representatives
Research and answer questions regarding payments, invoices, and timing of financial items
Assist with HR and benefit functions like job postings, new hire setup, orientation, responding to employee questions, and processing employee terminations
Manage petty cash box and credit card usage, coding, & getting receipts
Manage office supplies, furniture, equipment, phones, postage machine, and printers
Property Management: work with other tenants and property Management Company to ensure building and office are clean, organized, comfortable, and any issues are resolved
Work with Vendors: greet vendors delivering products and services and check in items as needed. This includes coffee, water, plant services, repairmen, and others
Act as permanent backup for Receptionist for lunch and other breaks
Light cleaning of company kitchen in the afternoon & periodical daily restocking
Order, setup, and clean up food for company meetings/office events
Assist with company communications and project coordination as assigned
Qualification
Required
High energy, positive, professional “can do” attitude, all around “people person”
Communicates with manager when: An assignment is not understood, An assignment conflicts with knowledge of the circumstances, current skills or available time/resources, Obstacles to completing the assignment exist or are likely to occur, Opportunities to better complete or improve the assignment exist or may occur
Understands and demonstrates our cultural expectations – Our Way
Effective interpersonal communication skills
Flexibility to adapt to a changing work environment and handle multiple priorities
Assist other managers, owners, and executives with other assignments and requests as needed
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) and general knowledge of computers and IT
Strong organizational skills and attention to detail
Preferred
Prior experience in a similar role and accounting/bookkeeping experience is preferred
Company
Melara Enterprises
Melara Enterprises is a multimedia company with a diverse portfolio of brands and services.
Founded in 2022
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
• Julio Melara
President & CEO
▪ Penny Font
Chief Content Officer
Company data provided by crunchbase