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Instant Teams · 4 days ago

Executive Assistant, Marketing and Sales

Southern Pines, NC

Full-time

Onsite

Entry Level

$65K/yr - $75K/yr

1+ years exp

Instant Teams is a customer experience marketplace that partners with top brands and companies through a suite of talent solutions. The Executive Assistant role involves providing executive support, managing workflows, and engaging with the community to enhance the effectiveness of the sales and marketing departments.

Human ResourcesMarketplaceSaaSSoftware

Hiring Manager

Peyton Schultz

Responsibilities

Act as a trusted extension of the Sales and Marketing department leadership

Manage priorities, timelines, and execution across initiatives

Track tasks, deadlines, and deliverables through completion

Ensure follow-through, accountability, and clarity

Attend meetings and convert notes into actionable next steps

Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints

Support lead generation and follow-up across marketing and growth initiatives

Organize inbound and outbound leads and assist with funnel management

Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts

Coordinate content creation, scheduling, and engagement

Assist with CRM hygiene, reporting, and pipeline visibility

Support planning and execution of events, activations, and community gatherings

Participate in LIVE social events as a host, moderator, or on-screen support partner

Assist with content coordination, including social posts, web copy, and email communications

Support ambassador, creator, and community content workflows

May require early mornings, evenings, or weekends based on event schedules

Be actively connected to, or eager to build relationships within, the military spouse community

Engage confidently within the customer experience ecosystem

Represent Instant Teams professionally in person and online

Build trust-based relationships with partners, leaders, and community members

Maintain organized workflows, documentation, and reporting

Identify gaps, inefficiencies, and opportunities for improvement

Proactively recommend and implement better systems and processes

Leverage technology, automation, and AI tools to improve efficiency

Bring a builder mindset focused on making things better

Qualification

Sales experienceMarketing experienceCRM knowledgeLinkedIn proficiencyEvent planningTech-savvyCommunicationAttention to detailProblem-solvingOrganizational skills

Required

1-2 years Sales experience, or translatable skills

1-2 years Marketing experience, or translatable skills

Proven experience leveraging LinkedIn and other social media platforms in a professional setting to support networking, brand visibility, and engagement

Strong written and verbal communication skills

High attention to detail without losing sight of the big picture

Ability to manage multiple priorities in a fast-moving environment

Curiosity and willingness to learn new tools and systems

Integrity, discretion, and strong judgment

A self-starter who takes initiative and ownership

Highly motivated to see ideas through to completion

Personable, confident, and professional in high-visibility settings

Tech-savvy with a desire to innovate and improve workflows

Organized, dependable, and execution-driven