Imagine Learning · 1 day ago
Executive Assistant
United States
Full-time
Onsite
Mid Level
$57K/yr - $65K/yr
3+ years expImagine Learning is a leading provider of digital-first K–12 curriculum solutions, dedicated to transforming education through innovative technology. The Executive Assistant will support the Senior Vice President of Sales by managing administrative operations, coordinating schedules, travel, and communications, thereby enabling a focus on strategic priorities and team leadership.
EdTechEducationLanguage LearningSoftwareTraining
Responsibilities
Manage calendar and scheduling for the SVP of Sales, ensuring efficient use of time and proactive resolution of conflicts
Coordinate internal and external meetings, including agenda creation, preparation of materials, and timely follow-ups
Serve as a primary point of contact for the SVP, maintaining professionalism, confidentiality, and exceptional judgment
Plan, book, and optimize travel itineraries, including flights, hotels, transportation, and event registration
Prepare, reconcile, and submit expense reports in accordance with company policy
Anticipate travel-related needs and ensure all logistical details are managed end-to-end
Manage document preparation, editing, proofreading, and distribution (e.g., presentations, sales reports, customer summaries)
Assist with project management and coordination of budget and forecast data
Support onboarding logistics for new Sales team members
Maintain and update shared files, databases, platforms, and sales operations documents as needed
Assist with any vendor coordination and basic budget tracking
Draft and edit emails, announcements, scheduling requests, and other correspondence on behalf of the SVP
Consult with internal partners (Marketing, Operations, Customer Success, Product, and others) to maintain alignment and streamline workflows
Interact with customers, partners, and external stakeholders as directed, representing Imagine Learning with professionalism and responsiveness
Assist with planning and logistics for Sales meetings, offsites, team events, customer engagements, and conferences as requested
Manage meeting notes, action items, and follow-up tasks for the SVP and key team meetings
Provide administrative support on special projects and initiatives across the Sales organization
Qualification
Required
Bachelor's degree in Communications, Hospitality, Business Administration, or related field; or an equivalent combination of education and experience
At least 3 years of experience in an administrative assistant, department coordinator or executive assistant role, ideally supporting Sales teams
Strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills
Proficiency with Smartsheet, Slack, and common scheduling platforms; ability to quickly learn and master internal systems
Exceptional organizational, time-management, and prioritization skills, with strong attention to detail
Strong written and verbal communication abilities
Demonstrated ability to maintain confidentiality, professionalism, and discretion
Capacity to work effectively under general direction on multiple tasks with demanding timelines
Skill in collaborating effectively with team members across varying levels of the organization
Capacity to function as administrative support to the Sales Team as needed
Previous experience in Sales and familiarity with Salesforce
Experience supporting senior leaders in Sales or Revenue functions
Background in fast-paced, high-growth, or matrixed organizations
Experience coordinating travel or events for executive-level leaders
Ability and willingness to work a flexible schedule to accommodate business needs and multiple time zones
Willingness and ability to work on-site at our Tempe, AZ headquarters up to four days per week, with five onsite days per week required occasionally
Benefits
Multiple health, dental, and vision plans, including medical plans with zero employee premiums
401k plan with a company match
16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year’s Day
Paid Time Off
Comprehensive maternity and fertility/family building benefits
Paid bonding leave when a new child joins your family
Access to on-demand mental health resources
Life and short and long-term disability insurance
Pre-tax savings plans
Paid volunteer time off
A wide variety of professional development programs, including tuition reimbursement
Work from home opportunities that foster work/life balance
Company
Imagine Learning
Imagine Learning provides digital-first curriculum solutions.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Sorenson Capital
2014-04-07Acquired
2010-11-23Private Equity
Leadership Team
Susan W. Preator
Co-founder and owner
Waseem Alam
Chief Financial & Corporate Development Officer
Recent News
2025-08-01
Company data provided by crunchbase