Strategic Factory · 1 month ago
Bid Coordinator, Fabricated Signage
Owings Mills,MD,US
Full-time
Onsite
Entry, Mid Level
2+ years expStrategic Factory is a rapidly growing company seeking a Bid Coordinator for their fabricated signage division. The role involves managing bid requests, coordinating with various teams, and ensuring timely delivery of proposals to support revenue growth and operational performance.
AdvertisingBrand MarketingDigital MarketingGraphic DesignMarketing
Responsibilities
Receive, review, and organize incoming bid requests, RFPs, drawings, and specifications
Coordinate with Sales, Estimators, and Project Managers to confirm scope, requirements, deadlines, and missing information
Prepare and format bid packages, proposal documents, and supporting materials
Maintain an organized database of historical bids, pricing, vendor quotes, and project specifications
Track estimator workloads and timelines to ensure bids are completed before deadlines
Follow up with vendors and subcontractors to obtain quotes for materials, fabrication, specialty products, or installation services
Enter project data into estimating software or internal systems
Review bid packages and signage specifications to determine whether requirements are standard/basic or need to be escalated to a senior estimator
After reviewing incoming bid requests, provide estimates for standard items based on historical data and/or using current pricing tools
Enter project data into estimating software or internal systems
Submit estimates and accompanying required documentation to customers or bid platforms
Create and maintain bid calendars, due-date trackers, and workload schedules to ensure clarity across teams
Communicate priority levels to estimators and leadership based on deadlines, revenue impact, and strategic opportunity
Assist in the handoff process from estimating to project management once a job is awarded
Support the scheduling of meetings, internal reviews, and customer check-ins related to bids or project planning
Update internal systems with status changes — received, in progress, submitted, pending award, awarded, or declined
Ensure all bid documents are accurately stored, version-controlled, and accessible to the appropriate team members
Draft correspondence related to bids, clarifications, addendums, or information requests (RFIs)
Communicate bid outcomes and feedback to the sales and estimating teams
Assist in preparing summary reports on bid activity, win/loss metrics, and workload analysis
Collaborate with sales, estimating, production, and project management to ensure alignment on scope and timelines
Support the preparation of pre-construction materials when required
Provide administrative support to the estimating department, including file management, meeting coordination, and system updates
Qualification
Required
2+ years' experience in the signage industry (fabrication, installation, or estimating)
Proficiency in Microsoft Office, Adobe creative suite, and database or project management tools
Strong organizational skills with the ability to manage multiple deadlines simultaneously
Excellent verbal and written communication skills
Detail-oriented, process-driven, and able to work collaboratively in a fast-paced environment
Preferred
Bachelor's degree preferred
2 + years' experience in managing bidding processes (signage or construction industry experience preferred)
Ability to read basic construction drawings and specifications a plus
Benefits
Health care
401k
Vacation and sick time
Paid holidays
Other unique benefit options
Company
Strategic Factory
Strategic Factory is a marketing agency that facilitates collaboration between strategy and creativity to deliver communication campaigns.
51-200 employees
H1B Sponsorship
Strategic Factory has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
Keith Miller
President and CEO
Recent News
Maryland Daily Record
2025-11-13
2025-11-05
Company data provided by crunchbase