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Boston Public Schools · 1 week ago

Guild - Principal Clerk/School Secretary Grade 23E (SY25-26))

Boston, MA

Full-time

Onsite

Mid Level

Boston Public Schools is seeking a Principal Clerk/School Secretary to provide primary administrative support to the principal or headmaster. The role involves managing records, communications, financial support, and office operations while ensuring confidentiality and effective coordination of school events.

EducationVocational Education

Comp. & Benefits

Responsibilities

Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence. This involves setting up and managing filing systems (paper and electronic), inputting and monitoring data, and conducting information searches

Manage all incoming and outgoing communications, including mail, email, and phone calls. This involves drafting, typing, and distributing correspondence, reports, meeting notes, newsletters, and promotional materials, as well as greeting visitors, answering inquiries, and directing calls to appropriate personnel

Process requisitions, order and dispense supplies, maintain records of school funds

Prepares payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submitting class coverage, submitting and tracking stipend payments, and preparing the Department Time Summary (DTS)

Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students. Provide support with HR procedures, such as leaves and accommodations

Operate and troubleshoot office equipment (e.g., fax machines, copiers, phone systems), coordinate the flow of information, and ensure an organized and clean office space. Learn and adapt to new office technologies as they emerge

Assist in the planning and coordination of school events, meetings, and special functions (e.g., luncheons, graduation ceremonies), including preparing event materials like flyers and invitations. Contribute to committee or team projects

Supervise other clerical staff, providing training and orientation to new team members, and assisting staff with computer usage

Submit work orders and building permits, and create school signage

Qualification

Records ManagementBasic Computer SkillsCommunication SkillsEvent CoordinationSupervisionTraining

Required

High School diploma or equivalent

Basic computer skills, including word processing and email

Successful completion of appropriate coursework

Good communication skills

Company

Boston Public Schools

Glassdoor3.5

As the birthplace of public education in this nation, the Boston Public Schools is committed to transforming the lives of all children through exemplary teaching in a world-class system of innovative, welcoming schools.

Founded in 1647