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Community Connections, Inc. · 1 day ago

Payroll Administrator

Washington, District of Columbia, United States

Full-time

Hybrid

Entry, Mid Level

$75K/yr - $110K/yr

2+ years exp

Community Connections, Inc. is seeking a Payroll Administrator responsible for the accurate and timely processing of bi-weekly payroll for up to 300 employees. This role includes administration of the Concur platform and senior level accounting responsibilities, working closely with the HR team and Grants Manager.

Health CareHospitalityMedical

Responsibilities

Responsible for UltiPro maintenance and administration

Responsible for Concur maintenance and administration

Analyzes, processes, and maintains payroll data, files, and reports in compliance with federal and state regulatory requirements

Ensure applicable state and local payroll tax deductions are set up based on site location and employee residence

Verifies timely receipt of all payroll records, reviews and prepares timesheet import files for processing

Provides Grant Manager LDR for review prior to timesheet submission

Reviews weekly transmission of HR file, checking for accuracy and completeness

Provides the Accounting Manager or Controller pre-process payroll register for review, along with supporting documentation

Processes and submits bi-weekly payroll upon review and approval by the Accounting Manager or Controller

Prepares, processes, and maintains garnishments and other court ordered deductions, responding to agencies as needed and sending proper notifications to all necessary parties

Research discrepancies of payroll information and/or documentation, ensuring accuracy and adherence to procedures prior to processing

Processes bi-weekly expense and mileage reimbursements in Concur

Provides and maintains orientation materials for new employees on CCI policies and procedures

Provides assistance to employees for payroll inquiries

Reports census information to the Department of Labor

Process and finalizes year-end payroll reports

Reconciles W2 information for accuracy and distributes W2s to employees

Maintains parking and transit forms and ensures compliance with transit benefit regulations

Maintains and updates payroll tax limits in accordance to IRS guidelines

Responsible for SmartBenefit platform maintenance and administration

Assists in any payroll reporting for HR, Grants, and Finance

Responsible for bi-weekly payroll entries and accounting functions

Responsible for allocation of monthly payroll taxes, fringe benefits, and related accounting entries

Responsible for monthly reconciliation of all payroll-related accounts

Responsible for updating monthly accrued vacation balances

Responsible for quarterly reconciliation of 941 and annual 940 forms

Assists auditors, providing supporting documentation and/or information on internal processes required for annual financial statements, 403(b) audits, and Form 990

Qualification

UltiProConcurPayroll processingMicrosoft ExcelCertified Payroll ProfessionalCommunication skillsProblem solvingDetail orientedOrganizational skills

Required

Associate's degree in accounting, Finance, or related field

Two to five years of experience/training in processing automated payroll

Or equivalent combination of education and experience

Proficiency in Microsoft applications such as Word, Excel, and Outlook

Must have excellent oral and written communication skills

Problem solving is required to identify issues and create action plans

Detail oriented with good organizational skills

Experience using UltiPro or similar related payroll processing software

Experience using Concur or similar expense-management software

On-going professional development is required through trainings and webinars to stay abreast of changing procedures in the Payroll, Accounting, and Tax fields