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Integrated Real Estate Group · 4 days ago

Administrative Assistant, Full Time

Southlake, TX

Full-time

Onsite

New Grad, Entry Level

Integrated Real Estate Group is dedicated to enhancing the lives of residents through high values and morals in building and operating senior communities. They are seeking an Administrative Assistant to provide essential administrative support to ensure efficient office operations and assist the Assistant Director of Property Operations.

ConstructionProperty DevelopmentProperty ManagementReal Estate

No H1B

Responsibilities

Support Assistant Director of Operations in the office

Assisting with mail

Answer and direct phone calls and emails; including incoming complaints

Maintains organization of office and office supplies with monthly ordering; including water, coffee, etc. as needed

Strictly follows monthly reporting and procedures calendar

Collects weekly reports and weekly numbers from the field and reports results directly to the Assistant Director of Property Operations

Completes monthly the following reports: Deposit Disposition, Delinquency, Sex Offender. Will also create the Manager’s Monthly Calendar and continually update the ISL staff travel calendar. Monthly review of property newsletters, month end close packages, renewal reports and final account statements. Will review write offs and collections reports. Will send test emails via the website as needed

Works closely with vendors and property managers to ensure all contracts for the property are current and maintains the Contracts List for each property that contain key dates for renewals/expirations, etc. Fills out and approves all property applications for accounts

Works closely with the property managers on written resident complaints received at the corporate office level. Reviews initial letters drafted from the manager and makes any changes necessary before submitting to the Regional Property Manager for final approval

Provides support for OneSite and Bluemoon software programs for on-site staff as directed by Assistant Director of Property of Operations

Schedules the annual elevator inspections from the beginning of the process to the end including receiving the current certificates

Assists in the initial leasing, advertising/marketing set up for each new property to include but not limited to: registering with the local apartment associations/Bluemoon, ordering guest cards, office signs, floor mats, pet stations, fire proof cabinets, coffee makers, entering rentable items into OneSite, setting up new accounts for office and maintenance supplies, banners, bandits signs and all marketing material needed, etc… from the pre-leasing trailer stage to transitioning into the community clubhouse

Completes other reasonable operational duties as assigned

Maintains consistent and punctual attendance record

Qualification

Property management knowledgeProperty management softwareVerbal skillsWritten skillsHigh energy levelTDHCAHOMEHUDTax creditsInterpersonal skillsOrganizational skills