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Dysart Unified School District · 2 days ago

Administrative Secretary III

Surprise, AZ

Full-time

Onsite

Mid Level

3+ years exp

Dysart Unified School District is seeking an Administrative Secretary III to support the Communications and Public Relations department. The role involves managing day-to-day operations, overseeing budget compliance, and serving as a liaison between the district and the community.

Education Management

Responsibilities

Oversee day-to-day operations of the department including answering and screening phone calls, directing inquiries to appropriate party, receiving visitors, students and staff; responding to inquiries about the district, schools, or specific programs, identifying sensitive issues and bringing them to the immediate attention of the designated supervisor

Assist with budget process and ensures compliance for all expenditures

Manage administrative functions, including preparing correspondence, memos, newsletters, reports, developing recordkeeping systems, bulletins, Board reports, forms and prepares special reports and helps staff as required

Serve as liaison between the district, schools, and community, including screening complaints, communicating District and school policies and procedures, and providing follow-up as required

Coordinate and ensure the department records required documents

Oversee collection and verification of staff attendance and timesheets and obtain approval from Director for any overtime requests

Perform on-line requisitioning for all areas

Follow-up on orders placed, resolve problems and verify receipt of items

Monitor and inventory supplies

Under the direction of the Director, assist in developing operating procedures and guidelines for effective and efficient operations of the office

Assist with scheduling and implementation of special projects and events

Establish and maintain good rapport with students, employees, community members and vendors

Maintain a high level of ethical behavior and confidentiality

Other job-related duties as assigned

Qualification

Administrative supportCustomer serviceBudget managementGoogle DriveExcelProofreadingCommunication skillsOrganizational skillsInterpersonal skills

Required

High School Diploma or GED

Three (3) years of advanced administrative support experience involving frequent contact with the public

Experience in finance, purchase orders, invoicing and accounts payable

Competency in computer literacy, Google Drive (including suite of online programs) and Excel

Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)

Standard practices, methods and materials of assigned work

Techniques and methods for organizing, prioritizing and monitoring work

Business math concepts

Filing and record-keeping principles

Applicable federal, state and local laws, codes, regulations

Occupational hazards and applicable safety principles and practices

Uses and properties of supplies and equipment

Customer service principles

Modern office technology

Composing and maintaining basic original documents including reports, and correspondence

Performing basic original research, compiling and assembling data

Maintaining and updating data and documentation

Organizing tasks, meeting deadlines and prioritizing work

Following directions and meeting standards

Providing attention to detail in assignments

Computer Digital literacy and Excel

Organizing and maintaining records and files

Proofreading and error correction

Business math computations

Exercising confidentiality

Comprehending reference books and manuals

Interpreting and applying applicable laws, codes, regulations and standards

Providing customer service

Utilizing a computer and relevant software applications

Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction